Executive Assistant

Job title: Executive Assistant

Type of employment: Full-time (Remote)

Budget: $4 - $6/hr

Shift Schedule: 10 AM - 6 PM PST

We are seeking a highly organized and proactive Executive Assistant to support the founders of a San Francisco-based tech startup. This role requires exceptional attention to detail, strong communication skills, and the ability to work independently across multiple time zones. The ideal candidate thrives in a fast-paced environment, can anticipate needs before they arise, and provides reliable support across executive operations, communications, scheduling, and strategic initiatives.

About the Employer:

A seed-funded tech startup building an AI-powered DevOps and reliability platform. Their solution helps enterprise teams streamline deployments, automate testing, monitor system health, and prevent issues across environments like Salesforce, Oracle, and ServiceNow.

Company core values:

• Learn loud and build fast - share insights quickly and turn them into actionable outcomes.

• Own outcomes - take initiative and seek out whats needed to deliver results.

• Communicate effectively - raise flags, contribute new ideas, and collaborate transparently.

Objectives of this role:

• Provide seamless executive support to founders to maximize efficiency and productivity.

• Ensure smooth operations through effective calendar, travel, and inbox management.

• Support business growth with recruiting coordination, lead generation, and marketing tasks.

• Maintain organization and scalability through consistent workflow documentation.

Responsibilities:

• Communications & General Support

  • Manage inbox and calendars: triage emails, prioritize, draft responses, and schedule meetings.

  • Coordinate travel: book flights, hotels, conferences, and prepare visa documentation.

  • Handle event coordination: research and reserve venues for business events or dinners.

  • Prepare for meetings: create agendas, conduct background research, draft follow-ups, and take notes.

  • Track expenses and reimbursements: collect receipts, reconcile credit card statements, and coordinate payments.

  • Manage documents: organize contracts, investor materials, and files in Google Drive/Notion.

  • Support recruiting: post job descriptions, screen resumes, schedule interviews, and manage candidate communication.
    
    

• Founder Leverage & Personal Support

  • Assist with board and investor preparation: collect key metrics and format reports.

  • Manage networking follow-ups: introductions, LinkedIn notes, and thank-you emails.

  • Support lead generation: scrape target contacts, verify emails, and organize prospect lists.

  • Engage with community: follow up with individuals interacting with content.

  • Provide office transition support: screen office locations, manage furnishings, and utilities setup.

  • Handle personal tasks: bill pay, reservations, gift research, and office supply ordering.
    
    

• Marketing & Social Support

  • Coordinate publishing of content on LinkedIn, Twitter/X, or newsletters.

  • Monitor engagement: track and report interactions for timely founder follow-ups.
    
    

• Process & Workflow Support

  • Create SOPs to document recurring workflows for consistency and scalability.

Required skills and qualifications:

• Proven experience as an Executive Assistant, Virtual Assistant, or similar support role.

• Strong organizational and project management skills with exceptional attention to detail.

• Excellent written and verbal communication abilities.

• Ability to handle confidential information with discretion and professionalism.

• Proficiency with tools such as Google Workspace, Notion, and other productivity software.

• Highly proactive, resourceful, and able to work independently across multiple time zones.

Preferred skills and qualifications

• Experience with CRM tools (e.g., Attio or similar).

• Familiarity with project management tools (e.g., Linear or equivalent).

• Experience with investor relations, including cap table updates and board meeting coordination.

• Comfortable with light QA/testing tasks and prescreening product-related issues.

• Previous experience supporting executives in a startup or tech environment.

• Mac laptop preferred for software consistency (not required).