About the job Admin Assistant
Job title: Admin Assistant
Type of employment: Full-time (Remote)
Budget: $6-$8 per hour
Shift Schedule: 8:30 AM 5:00 PM PST
We are seeking an experienced Administrative Assistant to serve as the operational backbone for executive leadership, supporting both business and personal tasks. This role is key in ensuring seamless coordination across business operations, real estate portfolio management, and administrative affairs. The ideal candidate is detail-oriented, highly professional, and capable of managing multiple priorities in a fast-paced, multi-unit restaurant enterprise.
About the Employer:
Our client operates a multi-unit restaurant business and is focused on excellence, efficiency, and growth. They are seeking a reliable, professional, and systems-oriented team member who can help drive operational success while maintaining discretion and adaptability.
Company core values:
High Standards & Professionalism
Operational Excellence
Warm Professionalism
Adaptability & Discretion
Growth Mindset
Objectives of this role:
Provide high-level administrative and operational support to executive leadership.
Streamline business processes and enhance efficiency across multiple projects and locations.
Ensure professional, accurate, and timely communication with stakeholders, vendors, and team members
Responsibilities:
Manage executive schedules, meetings, and correspondence with professionalism and confidentiality.
Oversee document management and ensure accurate reporting and record-keeping.
Coordinate projects such as system upgrades, restaurant openings, and operational improvements.
Support real estate portfolio management and vendor relations.
Handle both business and occasional personal administrative tasks for executives.
Monitor and respond to communications promptly and accurately.
Identify and implement process improvements to enhance operational efficiency.
Required skills and qualifications:
Proven experience in executive or administrative support roles.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to manage multiple priorities.
Proficiency in Microsoft Office Suite and/or Google Workspace (advanced Excel/Sheets required).
Experience with project coordination and document management.
Ability to learn new tools and restaurant/business management software quickly.
Reliable computer, strong internet connection, webcam, microphone (dual monitor setup preferred).
Preferred skills and qualifications
Previous experience in the restaurant or hospitality industry.
Familiarity with project management tools.
Strong systems-thinking mindset and ability to create consistent processes across multiple locations.