Executive Assistant

Job title: Executive Assistant

Type of employment: Part-time (Remote)

Budget: $5/hr - $8/hr

Shift Schedule: 9 AM- 2 PM CST

We are seeking a proactive, highly organized, and resourceful Executive Assistant to support the daily operations of a busy executive and their real estate business. This role combines personal assistant duties with administrative support, property management coordination, and light marketing tasks. The ideal candidate is tech-savvy, detail-oriented, and thrives in a dynamic environment where confidentiality, clear communication, and initiative are key.

About the Employer:

The employer is a business owner who operates multiple ventures, including work as a licensed real estate professional. They are actively involved in the real estate industry, with hands-on experience in property-related activities and client interactions.

Company core values:

• Integrity: We prioritize honesty and transparency.

• Trust & Confidentiality: We value discretion and reliability.

• Communication: We promote clear and effective collaboration.

• Innovation: We encourage creative and solution-driven thinking.

Objectives of this role:

• Provide comprehensive administrative support to ensure smooth operations

• Manage calendars, communication, and event coordination

• Support property management workflows and maintain relevant systems

• Help streamline internal processes and support business growth

• Contribute to marketing tasks (email and text-based)

Responsibilities:

1. Administrative & Calendar Management
   1. Manage calendars, appointments, and meetings for the executive.
   2. Schedule and coordinate events, property-related activities, and personal errands.
   3. Draft and proofread communications, presentations, and reports.
2. Travel & Errands
   1. Coordinate domestic and international travel plans (flights, accommodations, transportation).
   2. Run personal errands such as appointment scheduling and bill handling.
3. Communication & Correspondence
   1. Handle calls, emails, and messages on behalf of the executive.
   2. Serve as a liaison between the executive and clients, vendors, or partners.
   3. Assist with basic email and text-based marketing campaigns.
4. Property & Project Support
   1. Update and maintain property management systems.
   2. Assist with onboarding tenants and scheduling showings or maintenance.
   3. Help streamline internal processes and document workflows.
5. Event Planning & Coordination
   1. Organize and coordinate personal and business-related events, dinners, meetings, and conferences.
   2. Liaise with vendors and service providers as needed.
6. Special Projects & Research
   1. Research a wide range of topics, including personal interests, business matters, and travel plans.
   2. Support ad hoc projects with a flexible, can-do attitude.

Required skills and qualifications:

• Proven experience as an Executive Assistant or Administrative Assistant.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail).

• Ability to multitask and prioritize in a fast-paced environment.

• High level of discretion in handling sensitive information.

• Self-starter who can work independently and proactively.

Preferred skills and qualifications

• Experience with property management software

• Background in administrative support within the property management industry

• Familiarity with email and text marketing tools

• High school diploma or equivalent; Bachelors degree preferred.