Procurement Specialist (Non-IT) - Intermediate (Onsite) JP900

The candidate will analyze and refine both business and technical requirements, translating them into detailed RFX solicitation documents as needed. They may also contribute to the initial planning stages to determine how projects will be delivered.

Solicitation Document Preparation
Support the development of procurement strategies aligned with project objectives and criteria.
Research and refine business and technical requirements.
Prepare RFXs and draft associated review documents.
Identify potential subprojects that may require separate RFXs for specific vendor services.
Assist the Department by interpreting RFXs for vendors and drafting formal responses to inquiries.

Evaluation & Debrief
Prepare selection methodologies, evaluation plans, mandatory criteria, evaluation schedules, and final award recommendations for RFXs.
Review vendor bids/proposals for completeness, accuracy, and compliance with required standards.
Create supporting documentation in accordance with the Government of Alberta procurement policy.
Assist in organizing bidder conferences and vendor presentations, including developing agendas.
Support the debriefing process for unsuccessful vendors.

Post-RFX Activities
Assist the Department in finalizing contracts with selected vendors.
Conduct post-procurement reviews and compile vendor performance evaluations and lessons learned.
Prepare formal evaluation reports and procurement recommendations for departmental final reviews and approval.
Maintain accurate and properly filed procurement and contract records.

System and Administrative Support:
Ability to create and update contract workspace, purchase requisition, and product catalog on 1GX/Ariba.
Maintain audit-compliant records on Corporate Purchasing applications/SharePoint site.
Ensure real-time update of procurement files and upload email correspondence into the SharePoint site.