Office Manager

Role Overview

We are seeking an experienced Office Manager / Executive Administrator to oversee administrative operations and provide high-level support to our management team. The role requires excellent organizational skills, discretion, and the ability to coordinate across departments to ensure a smooth workflow and professional office environment.

Key Responsibilities

• Manage day-to-day office activities including correspondence, calendar management, meetings, presentations, profiles, and periodic reports.

• Handle all incoming and outgoing written communications with professionalism and confidentiality.

• Develop and maintain an organized filing system and archive for correspondences, circulars, contracts, and other office documents.

• Coordinate with various departments to facilitate communication and ensure efficient operational and administrative support.

• Foster synergy between departments to maintain smooth workflows and professional operations.

• Monitor and follow up on assigned tasks, ensuring deadlines and priorities are met.

• Proactively manage the teams calendar, including appointments, meetings, and travel schedules.

• Prepare and edit complex, confidential correspondence, reports, and presentations using MS Word, Excel, PowerPoint, and other relevant tools.

• Prepare agendas, take minutes, and coordinate logistics for internal and external meetings and events.

• Provide full personal assistance to the office as needed, maintaining confidentiality and a sense of urgency.

Skills & Competencies

• Strong verbal and written communication skills in English and Arabic.

• Proficiency in MS Office (Word, Excel, PowerPoint).

• Excellent time management and ability to prioritize under pressure.

• Highly organized, detail-oriented, and accountable.

• Creative and innovative, with the ability to think outside the box.

• Strong team player with flexibility to adapt to changing needs.

Qualifications & Experience

• Bachelors degree in Business Administration, Management, or a related field.

• 8 - 15 years of experience in administration or office management, preferably in the entertainment or media sector.