Ho Chi Minh City, Ho Chi Minh City, Vietnam

Admin Supervisor cum Executive Secretary

 Job Description:

Admin Supervisor cum Executive Secretary

Location : District 3, HCMC.

Report to : CEO

Company : A top leading in nutrition of American global Corp.

Salary: Nego from  30 Mil – 40 Mil VND

·       Responsible for providing effective secretarial and administration assistance to the Sub-Regional General Manager Vietnam, Thailand & Cambodia (“GM”)

·       Maintains GM's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travels arrangements.

·       Represents GM by attending meetings in GM's absence; speaking for the GM.

·       Responsible for the coordination of all management meetings/conferences and ensures agenda are sent out and minutes are taken and actions followed through with stakeholders.

·       To coordinate with Admin Supervisor to be responsible for all office management and administration function and ensure that its policies and procedures are carried out properly and effectively.

·       To assist and support in the organizing and administering of all office facilities and services, which includes and not limited to the coordination and maintenance of the office building lease.

·       Review operating practices and implement improvements where necessary.

·       Assists in events (local/regional) and/or other external affair support the management.

·       Perform any other task including special projects and analytical supports or any other relevant and related duties as may be assigned by GM.



·       Minimum Diploma in Business Administration or related. 

·       Most have more than 3 year’s of personal secretarial and office management/administration experience

·       IT / human resource administration experiences in multinational company or international environment will be an added advantage

·       Possess a ITM/HRM certificate with some familiarity of local labor law plus other relevant/legal regulations and current HR practices and policies will be an added advantage

·       Good communication skills with fluent spoken and written English

·       Proficient with Microsoft Office environment (Word, Excel, Power Point, Visio, Email)

·       Good administration and negotiation skills

·       Good coordination and communication skills

·       Mature, pleasant, well-organized and self-motivated

·       Hands-on and willing to roll up sleeves to do the jobs

·       Good interpersonal and team player skills – strong customer service oriented

·       Ability to work independently and has good initiative

·       Ability to solve practical problems and carry out responsibilities under general supervision

·       High level of confidentiality required

·       Must be able to see, hear, speak and write clearly in order to communicate with employees



Please feel free to contact ms Hani at 0909987027 and send your updated resume to email ni.trinh@peopleprofilers.com

  Required Skills:

Customer Service Oriented HR Special Projects Confidentiality Excel Resume Conferences Scheduling Regulations Negotiation Administration Email Customer Service Communication Planning Maintenance Microsoft Office Business English Management