Admin Supervisor cum Executive Secretary
Job Description:
Admin Supervisor cum Executive Secretary
Location : District 3, HCMC.
Report to : CEO
Company : A top leading in nutrition of American global Corp.
Salary: Nego from 30 Mil – 40 Mil VND
· Responsible for providing effective secretarial and administration assistance to the Sub-Regional General Manager Vietnam, Thailand & Cambodia (“GM”)
· Maintains GM's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travels arrangements.
· Represents GM by attending meetings in GM's absence; speaking for the GM.
· Responsible for the coordination of all management meetings/conferences and ensures agenda are sent out and minutes are taken and actions followed through with stakeholders.
· To coordinate with Admin Supervisor to be responsible for all office management and administration function and ensure that its policies and procedures are carried out properly and effectively.
· To assist and support in the organizing and administering of all office facilities and services, which includes and not limited to the coordination and maintenance of the office building lease.
· Review operating practices and implement improvements where necessary.
· Assists in events (local/regional) and/or other external affair support the management.
· Perform any other task including special projects and analytical supports or any other relevant and related duties as may be assigned by GM.
Requirements:
· Minimum Diploma in Business Administration or related.
· Most have more than 3 year’s of personal secretarial and office management/administration experience
· IT / human resource administration experiences in multinational company or international environment will be an added advantage
· Possess a ITM/HRM certificate with some familiarity of local labor law plus other relevant/legal regulations and current HR practices and policies will be an added advantage
· Good communication skills with fluent spoken and written English
· Proficient with Microsoft Office environment (Word, Excel, Power Point, Visio, Email)
· Good administration and negotiation skills
· Good coordination and communication skills
· Mature, pleasant, well-organized and self-motivated
· Hands-on and willing to roll up sleeves to do the jobs
· Good interpersonal and team player skills – strong customer service oriented
· Ability to work independently and has good initiative
· Ability to solve practical problems and carry out responsibilities under general supervision
· High level of confidentiality required
· Must be able to see, hear, speak and write clearly in order to communicate with employees
Applications:
Please feel free to contact ms Hani at 0909987027 and send your updated resume to email ni.trinh@peopleprofilers.com
Required Skills:
Customer Service Oriented HR Special Projects Confidentiality Excel Resume Conferences Scheduling Regulations Negotiation Administration Email Customer Service Communication Planning Maintenance Microsoft Office Business English Management