Recruitment Administrator

Project Type: Full-time

Number of Positions to Fill: 1

Location(s) of Hiring: Philippines

Work Setup: Remote

Key Project Deliverables:

• Efficiently manage candidate reports Ensure timely and accurate formatting, completion, and uploading to Bullhorn.
• Job ad management Post job adverts on Seek, maintain a record of posted ads, and track performance.
• Proactive workload management Claim and complete tasks from the central mailbox without waiting for direct assignment.
• Support recruitment administration Handle document requests (e.g.,
• DocuSign, qualification checks, reference checks) efficiently.
• Marketing & branding contribution (future growth) Manage distribution lists for marketing purposes and assist with Canva-based content.
• Ensure accuracy in scheduled reporting Maintain and update key
• recruitment reports (e.g., contractor margin forecast, invoice reconciliation).

2. Role & Candidate Profile

Job Title: Recruitment Administrator

Level: Intermediate

Core Responsibilities:

Recruitment Administration

• Prepare & upload candidate reports (Word, Bullhorn).
• Post, track & record job ads on Seek.
• Process employment documents (DocuSign, qualification/reference checks).

Work & Task Management

• Manage the central mailboxclaim & complete tasks proactively.
• Coordinate with teams to ensure smooth task completion.
• Handle high-volume requests with accuracy & efficiency.
  
  Reporting & Data Management
• Assist in weekly placements & update Bullhorn records.
• Reconcile invoices & maintain contractor margin reports.
• Generate ad hoc reports as needed.
  
  (Growth Area) Marketing & Branding Support
• Manage & update marketing distribution lists (top priority).
• Edit & create Canva materials (LinkedIn tiles, mailers).
• Support events & branding after mastering core tasks.

Required Skills & Qualifications:

• Education: Bachelors degree in Business Administration, Human Resources, Communications, or a related field (preferred but not mandatory)
• Years of Experience: 1-2 years of experience in HR administration, recruitment support, or a related field (preferred but not mandatory)

Technical Skills:

• Applicant Tracking System (ATS) Knowledge Experience with Bullhorn or similar systems.
• Microsoft Office Proficiency Strong skills in Word (report formatting) and Excel (data tracking, reconciliation, forecasting).

• Job Board Management Posting and tracking ads on SEEK or similar platforms.
• Canva Design Skills Creating LinkedIn tiles, mailers, and invites using templates.
• DocuSign & Compliance Handling Managing digital documentation and qualification checks.

Soft Skills:

• Attention to Detail Ensuring accuracy in reports, compliance checks, and data entry.
• Organizational Skills Managing multiple tasks such as job postings, reporting, and recruitment coordination.
• Communication Skills Professional email writing and clear coordination with recruiters, candidates, and clients.
• Time Management Prioritizing tasks like job postings, reporting deadlines, and event coordination.
• Proactive & Adaptable Handling ad hoc tasks and supporting the recruitment team as needed.