Account Payable Supervisor - QHR

The Associate Experience:

The hiring hotel believes that exceptional work deserves exceptional care. They are offering a thoughtfully designed associate experience that supports your wellbeing, growth and life beyond work. This includes:

- A competitive salary and benefits package

- High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl

- A birthday day off (because your milestones matter!)

- Personalized development plans and continuous learning opportunities to support your career journey

These benefits reflect our commitment to creating an environment where you thrive – professionally and personally – while building a meaningful career with them.

Your Role:

• Develop a working knowledge of all procedures and operations as detailed in the Accounting Manual.
• Co-ordinate with all related accounting section heads for Journal Voucher preparation.
• Agrees the vendor invoices with the Daily Receiving Summary and verifies it is correct.
• Verifies that vendor invoices are attached to approved purchase order or the corresponding order form and stamped as inspected. Also verifies that invoice amounts are correct.
• Prepares Payable Vouchers based on the invoices and records the related expense in the journal.
• Based on the Payable Vouchers, prepare the payment checks.
• Before requesting authorizing signatures for payment checks, stamp invoices and all supporting documentation as "PAID".
• Before sending the signed checks to the vendor for payment, verify the mailing address, amounts, and signatures are correct.
• Mail the payment check together with a notice of payment to the vendor.
• Verify all invoices received from the vendors. Also, make any necessary inquiries regarding payment.
• Review the Petty Cash Payment List prepared by the General Cashier and enter them in the Accounting System.
• Perform all Accounts Payable Sub Ledger bookings.
• Review supplier statements regularly and investigate any outstanding items, discrepancies, duplicate invoices, or unapplied payments.
• Prepare and reconcile the monthly Accounts Payable Aging Report and ensure all overdue balances are properly explained and resolved.
• Review and process month-end accruals for goods received but not invoiced (GRNI) and other accrued expenses.
• Coordinate with Purchasing, Receiving, Cost Control, and department heads to resolve invoice discrepancies, pricing variances, and unmatched purchase orders.
• Ensure all supporting documents are properly filed and retained in accordance with company document retention policies and audit requirements.
• Assist in the preparation of the monthly financial statement.
• Confirm all duties are performed according to hotel procedures. Any problems should be reported to a superior.
• Other duties as instructed by a superior.