Planning Services Coordinator

We are seeking a reliable and detail-oriented Planning Services Coordinator to support clients with organizing and managing personalized trip arrangements. This role is ideal for someone who enjoys structured work, clear communication, and helping others stay organized throughout the planning process. While the position offers flexibility, consistency and accuracy are essential to success.

In this role, you will communicate with clients to gather preferences, timelines, and expectations, then assist with researching options and coordinating reservations. You will help ensure plans are clearly outlined, confirmed, and documented, providing clients with confidence and clarity from start to finish.

Key Responsibilities

• Communicate with clients to understand schedules, preferences, and planning needs

• Research lodging, transportation, and activity options based on client criteria

• Coordinate and confirm reservations with vendors and suppliers

• Prepare itineraries, confirmations, and planning documentation

• Assist with changes or updates as needed

• Maintain accurate records and organized client files

Qualifications

• Strong organization and attention to detail

• Clear written and verbal communication skills

• Ability to manage multiple requests efficiently

• Customer service or coordination experience preferred

What We Offer

• Flexible work structure

• Training and ongoing support

• Access to professional planning tools and resources