Executive Assistant

Our client is seeking a highly skilled and professional Executive Assistant to provide comprehensive support to their executive team. The successful candidate will play a crucial role in ensuring effective communication and coordination within their organization. Exceptional written and verbal communication skills are essential for this role.

Key Responsibilities:

• Diarise dates for reporting support Managers with the format of reports, adding graphs and data for information to be presented to EXCO Members to review the data presented.
• Must be proficient in creating and delivering PowerPoint presentations.
• Act as the primary point of contact for the executive team, managing their schedules, appointments, and travel arrangements.
• Maintain filing of agreements and important confidential documents digital and hard copy diaries to review.
• Coordinate and organize meetings, conferences, and events, including agenda preparation, logistics, and follow-up actions.
• Conduct research and compile data to support decision-making processes.
• Maintain a diary for Tax, audit, board meetings, and annual general meetings.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage and prioritize incoming communications, including emails, phone calls, and mail.
• Compiling marketing proposals with Marketing and Sales Manager to completion, Incorporating Cash Flow Projections and Unit cost analysis.
• Do Market Research and give informed presentations on Market trends and industry changes.
• NBFIRA Keeping abreast of Regulatory updates and requirements.
• Collaborate with internal and external stakeholders to facilitate smooth communication and efficient workflow.
• Assist with personal tasks and errands as required.
• Maintain a register to monitor deadline dates, expiry dates (i.e. leases), and Loan agreements.

Requirements:

• Proven experience as an Executive Assistant in a financial institution or similar role.
• Business Degree /PA diploma or certificate will be an added advantage.
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and accuracy.
• Familiarity with office gadgets and applications e.g., Calendars and copy machines.
• Ability to multitask and prioritize tasks effectively.
• Strong interpersonal skills.
• Discretion and confidentiality in handling sensitive information.

Flexibility to adapt to changing priorities and work under pressure.

Salary Range: P12000 - P15000 depending on experience

Closing date: 31st March 2024

NB: Only short-listed candidates will be responded to.