HR Admin | WFH | Aus Account

Platinum Outsourcing is one of Australia's fastest growing companies, we are a co sourcing BPO – operating out of both the Philippines and Indonesia. We are a fast growing scale-up, opening our first offices in the Philippines only 4.5 years ago, currently a global team of 250, we have plans to expand to 500+ employees over the next 3 years.

Our client is seeking a proactive, detail-oriented HR/Recruitment Administrative Assistant to drive backend coordination, onboarding documentation, data management, and initial pipeline assistance. Operating with a high degree of autonomy, you will ensure candidate pipelines move efficiently and operational data remains impeccably accurate. Note: This is strictly an administrative and backend operational support role; final interviews and selection are handled by the frontline recruitment team.



About the role

1. Recruitment Support & Pipeline Coordination

• Post, update, and manage job advertisements across designated platforms.
• Conduct initial application screenings and shortlist viable candidate profiles.
• Coordinate onboarding workflows, including sending out welcome emails and materials.
• Gather, track, and audit candidate documentation to ensure compliance.
• Actively follow up with candidates regarding outstanding paperwork and signed contracts.

• Compile and prepare executive-ready reports tracking essential recruitment KPIs (vacancy counts, priorities, onboarding/offboarding metrics).
• Cross-check and verify all incoming recruitment data for complete accuracy.
• Maintain reporting continuity using Excel and NEAP, while helping transition workflows toward future Power BI and AI agent automations.

3. HR Support

• Drafting letters, note-taking and collation, and supporting with HR meeting coordination

About you

• A strong administrative background coupled with foundational HR or recruitment experience for an Australian company (this is not an entry-level position).
• Proven ability to manage online administrative tasks independently and efficiently.
• High attention to detail regarding compliance audits, file management, and workflow deadlines.
• Comfortable executing established onboarding compliance processes and escalating complex queries when necessary.
• Basic to moderate Excel proficiency (focused on data organization and verification) and the capacity to adapt to tools like NEAP, Power BI, and emerging AI platforms.

What we offer:

• Work for one of Australia's fastest growing outsourcing companies
• HMO Day 1 (Primary and Dependent)
• Above market compensation package
• 20 days leave
• Quarterly Massages
• Regular team building and company activities
• Unlimited opportunities for employee referral incentives
• Diverse and supportive work environment
• Brand new IT equipment