Accounts Payable Specialist

Overview
Our client, a leading global organization, is seeking an Accounts Payable (AP) Specialist for its Global Business Services (GBS) center in Manila. This role is responsible for managing high-volume AP processing activities, ensuring they are performed timely, accurately, and in full compliance with corporate policies and procedures. The specialist will deliver stable and reliable core services that meet established Service Level Targets (SLT) for various global markets and entities.

Key Responsibilities

AP Transaction Processing

• Compliance & Validation: Review incoming vendor documents for compliance with statutory and legal requirements, ensuring accurate GL account coding for invoice posting.
• System Execution: Process invoices and payment templates into SAP, completing all necessary clearings and resolving rejected entries in a timely manner.
• Query Management: Oversee incoming and outgoing vendor queries, ensuring resolution within defined SLA requirements.
• Month-End Closing: Ensure all documents are validated and processed in accordance with strict month-end closing timelines.

Control & Compliance

• Policy Adherence: Ensure strict compliance with Global Operating Guidelines and internal financial procedures.
• Internal Controls: Execute and evidence assigned internal controls (e.g., JSOX) to meet rigorous internal and external audit standards.
• Document Management: Manage the receiving, sorting, scanning, and archiving of hard copy invoices and supporting documentation.

Reporting & Process Improvement

• Data Analysis: Prepare high-quality, accurate routine reports and perform vendor reconciliations as requested by leadership.
• Continuous Improvement: Continuously review current processes and monitor performance metrics (KPIs) to identify potential areas for operational improvement.
• Market & Team Support
• Service Excellence: Act as a customer-focused partner for global markets, providing expert advice and solutions on AP-related matters.
• Collaboration: Support team members in resolving complex AP issues and participate in cross-functional GBS projects and initiatives.
• 
  

Requirements

Education & Experience

• Education: Higher education degree in Finance, Accounting, Economics, or Business Administration.
• Professional Tenure: Minimum of 2 years of experience in an accounting or finance-related role.
• Sector Background: Proven experience in accounts payable and document management within a Finance Shared Services or GBS environment.

Technical & Functional Skills

• ERP Proficiency: Competent in SAP and MS Office applications.
• Accounting Mastery: Ability to interpret and analyze complex journal entries (Debit/Credit); knowledge of IFRS is a significant advantage.
• Internal Controls: Ability to apply sound financial governance principles and remediate gaps in internal control environments.
• Language Skills: Fluent in English; knowledge of additional languages within the GBS scope is a plus.