Project Administrator – Japanese Bilingual

Role Overview

A growing organization is seeking a Japanese Bilingual Project Administrator to provide operational and administrative support for project teams. This role focuses on maintaining project documentation, coordinating communications, and supporting project execution across multiple stakeholders.

The successful candidate will assist in managing project records, monitoring progress, and ensuring accurate reporting of project activities, finances, and operational tasks. This role also involves facilitating collaboration between cross-functional teams and supporting day-to-day project coordination activities.

Key Responsibilities

Project Coordination 

• Provide administrative support for project teams by managing project documentation and coordinating communications among stakeholders.
• Maintain and update project records, including tracking issues, risks, and change requests.
• Assist in preparing project status reports and monitoring project progress against established timelines.
• Support the setup and maintenance of project tracking tools and documentation repositories.

Project Operations Support

• Assist with project-related financial processes, including budget monitoring, transaction tracking, and procurement coordination.
• Support contract-related administrative tasks, asset tracking, and audit readiness activities.
• Help manage project measurements and reporting requirements to ensure accurate documentation of progress and outcomes.
• Support execution of project plans and coordinate requests related to project services or resources when required.

Communication & Meeting Management

• Organize and coordinate meetings, including scheduling sessions, preparing materials, and recording meeting minutes.
• Assist in developing presentations and documentation for project updates or internal communication.
• Coordinate training arrangements and logistics for project team members when necessary.

Cross-Functional Collaboration

• Work closely with various internal departments, including operations, human resources, legal, and finance, to support project-related processes.
• Facilitate communication among multi-vendor teams and stakeholders to support smooth project execution.

Qualifications

• Bachelor’s degree in any relevant field.
• Fluency in Japanese and English, including speaking, reading, and writing (Kanji proficiency required)
• Ability to translate documents and communications between English and Japanese
• Strong communication, coordination, and organizational skills
• Analytical thinking and problem-solving abilities with attention to detail
• Ability to estimate effort requirements and understand the potential impact of proposed solutions
• Experience working collaboratively with cross-functional or multi-vendor teams.
• Willingness to work on a client-based schedule, which may include day, mid, or night shifts
• Flexibility to work from designated office locations as required by project needs.
• Japanese Language Proficiency Test (JLPT) N1 or N2 certification is preferred.