Purchasing Supply Chain Assistant (Open to Fresh Graduates) 

Location: Paco, Manila
Work Setup: On-site
Work Schedule: Monday to Friday
Employment Type: Full-time

Job Description

We are looking for a detail-oriented and analytical Purchasing Supply Chain Assistant to support the Purchasing Department in managing inventory levels, monitoring product demand, coordinating with suppliers, and ensuring efficient supply chain operations. The role focuses on maintaining optimal stock availability, supporting replenishment activities, monitoring inventory movements, and ensuring accurate purchasing records and transactions.

The ideal candidate should have good analytical and organizational skills, attention to detail, and the ability to coordinate effectively with suppliers and internal departments to support business and operational objectives.

Key Responsibilities

1. Inventory and Supply Chain Management

• Monitor inventory levels across distribution centers to ensure product availability and meet customer service requirements.
• Assist in maintaining optimal stock levels by monitoring reorder points, days of supply, and replenishment requirements.
• Monitor inventory levels of promotional items to ensure sufficient stock availability during promotional periods.
• Analyze product turnover and demand trends to support inventory forecasting and replenishment planning.
• Identify potential stock shortages, excess inventory, and fluctuations in product demand, and recommend appropriate actions.
• Recommend adjustments to reorder points and ordering quantities based on inventory movement and demand patterns.
• Coordinate with suppliers and internal teams to improve product availability and supply chain efficiency.

2. Purchasing Operations and Administration

• Coordinate with suppliers and internal departments to ensure compliance with established purchasing procedures and standard operating processes.
• Maintain accurate product and supplier information in the system, including pricing, discounts, rebates, shelf life, and barcodes.
• Prepare and maintain accurate purchasing documents and reports to support accounting and operational requirements.
• Monitor outstanding vendor balances and coordinate with relevant departments to facilitate timely settlement.
• Coordinate the timely retrieval and processing of product returns, including damaged goods, excess stocks, and discontinued items.
• Respond promptly to purchasing-related inquiries and concerns from internal and external stakeholders.
• Provide administrative and operational support to the Purchasing team, including assisting with tasks handled by the Purchasing Administrative Assistant when necessary.

3. Supplier and Stakeholder Coordination

• Build and maintain effective working relationships with suppliers, distribution centers, and internal departments.
• Coordinate with vendors to address concerns involving product availability, deliveries, inventory discrepancies, and purchasing transactions.
• Participate in supplier meetings and events as required.
• Work collaboratively with relevant teams to resolve supply chain and inventory-related concerns.

4. Other Responsibilities

• Support departmental initiatives and process improvements to enhance purchasing and supply chain efficiency.
• Perform other duties and responsibilities as assigned by the immediate supervisor.
• Participate in relevant training and development activities to strengthen purchasing and supply chain competencies.

Qualifications

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Operations Management, or any related field.
• Experience in purchasing, procurement, inventory management, logistics, or supply chain operations is an advantage.
• Fresh graduates with relevant educational backgrounds may also be considered.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong analytical and problem-solving skills, particularly in inventory monitoring and data analysis.
• Good organizational skills and attention to detail.
• Excellent communication and coordination skills.
• Ability to work collaboratively with suppliers and cross-functional teams.
• Able to manage multiple priorities and meet operational deadlines.
• Willing to work on-site in Paco, Manila, from Monday to Friday.