Accounts Payable Associate

The Accounts Payable Associate is responsible for verifying supplier invoices, validating received and returned inventory transactions, processing accounts payable, and supporting timely and accurate supplier payments. The role works closely with the Purchasing, Warehouse, and Accounting teams to resolve discrepancies, maintain accurate financial records, and ensure proper reconciliation of supplier accounts.

The ideal candidate is detail-oriented, organized, and capable of handling financial documents and transactions with accuracy and confidentiality.

Key Responsibilities:

Invoice Verification and Transaction Processing

• Verify the accuracy of stocks received at various warehouses and stocks returned to suppliers, including quantity, product description, and cost, before recording transactions.
• Review supplier invoices against purchase orders and supporting documents to identify discrepancies and ensure accurate recording.
• Coordinate with the Purchasing team to resolve discrepancies between supplier invoices, purchase orders, and actual inventory receipts.
• Ensure that document alterations are properly reviewed and authorized before processing.
• Validate payment terms and applicable discounts against purchasing records and approved supplier information.
• Process accounts payable transactions accurately and within established timelines, including the preparation of debit memos when necessary.

Supplier Account Management

• Maintain organized and complete records of supplier invoices, purchase orders, debit memos, and other accounts payable documents.
• Respond to supplier inquiries and coordinate the resolution of concerns involving unpaid invoices, payment status, and transaction discrepancies.
• Monitor outstanding supplier balances and follow up on pending documents or transactions to facilitate timely payment.
• Coordinate with internal departments to address issues affecting invoice validation and payment processing.

Account Reconciliation and Reporting

• Reconcile assigned supplier subsidiary ledger balances with the general ledger and investigate discrepancies.
• Ensure the accuracy and completeness of accounts payable records and supporting documentation.
• Assist in preparing accounts payable reports and maintaining records for accounting review and audit requirements.
• Follow established accounting procedures and internal controls to support accurate financial reporting.

Qualifications:

• Bachelor's degree in Accountancy, Accounting Technology, or any related accounting or finance course.
• Fresh graduates and applicants with relevant work experience are welcome.
• CPA and non-CPA applicants may apply.
• Strong attention to detail and accuracy in handling invoices, financial records, and numerical data.
• Good analytical, organizational, and problem-solving skills.
• Good communication skills and the ability to coordinate effectively with suppliers and internal departments.
• Proficiency in Microsoft Office applications, particularly Excel, is an advantage.