Supply Chain Operations Assistant

The Supply Chain Operations Assistant supports inventory planning, stock replenishment, demand forecasting, and supply chain operations to ensure product availability and efficient distribution across distribution centers. The role coordinates with suppliers and internal departments to maintain optimal inventory levels, improve operational efficiency, and ensure accurate supply chain records and transactions.

The ideal candidate is detail-oriented, analytical, and organized, with strong coordination skills and an interest in inventory management and supply chain operations.

Key Responsibilities:

Inventory Management and Planning

• Monitor inventory levels across distribution centers to ensure product availability and maintain appropriate stock levels.
• Assist in determining reorder points and inventory coverage based on demand trends, stock movement, and replenishment requirements.
• Monitor inventory levels for promotional items and coordinate replenishment to meet anticipated demand.
• Analyze inventory turnover and demand fluctuations to support forecasting and stock planning.
• Identify potential stock shortages, excess inventory, and discrepancies, and recommend appropriate adjustments to inventory parameters.
• Review existing ordering procedures and recommend improvements to enhance inventory efficiency and product availability.

Supply Chain Coordination and Operations

• Coordinate with suppliers and internal departments to streamline supply chain processes and ensure timely stock replenishment.
• Assist in implementing standard operating procedures and monitoring compliance with established supply chain processes.
• Maintain accurate product and supplier information in internal systems, including pricing, discounts, rebates, shelf life, and barcodes.
• Coordinate with relevant teams to ensure timely processing of supplier transactions and settlement of outstanding accounts.
• Monitor product returns, including damaged goods, saleable stocks, and discontinued items, and facilitate their timely retrieval and processing.
• Address inquiries and concerns from internal and external stakeholders to support smooth day-to-day operations.

Documentation and Administrative Support

• Prepare and maintain accurate inventory reports, operational documents, and transaction records.
• Coordinate with Accounting and other relevant departments to ensure consistency and accuracy of records.
• Monitor operational issues and follow up on pending transactions, discrepancies, and other supply chain concerns.
• Provide administrative and operational support to the purchasing and supply chain teams as needed.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or any related four-year business course.
• Fresh graduates are welcome to apply.
• Strong analytical skills and attention to detail, particularly in handling inventory data, reports, and numerical information.
• Good organizational, communication, and coordination skills.
• Proficiency in Microsoft Office applications, particularly Excel, is an advantage.
• Knowledge of inventory management, demand planning, forecasting, or supply chain operations is an advantage.
• Ability to speak Chinese is a plus.
• Willingness to work full-time onsite in Paco, Manila.