Safety and Office Administrator

Location: BGC, Taguig

Shift pattern: Mid-shift – 1pm MNL to 10pm MNL

Working Model: Onsite

Are you our new Safety & Office Administrator?

There has never been a better time to join Pepper Money, a specialist mortgage lender backed by a global financial institution offering first and second charge loans.

At Pepper Money, we believe our people are our main competitive advantage, the thing that truly sets us apart. Our passion is to Help People Succeed, and this sits at the heart of everything we do for our customers, intermediary brokers, partners, and colleagues.

We are looking for a Safety & Office Administrator to join our Facilities team in Manila. This is a full-time, fully onsite role based in our Manila office.

What you will be doing

In this varied role, you will support the smooth day-to-day running of the office while also helping deliver the firm's Occupational Health and Safety Programme. You will be responsible for a wide range of facilities, administrative, safety, supplier, and office coordination activities, working closely with internal stakeholders, external suppliers, building management, and government agencies.

Your responsibilities will include:

• Providing administrative support to senior management and internal teams
• Managing office communications, correspondence, visitors, deliveries, and essential documents
• Supporting facilities management, including office maintenance, repairs, cleanliness, and coordination with contractors and building management
• Managing office supplies, inventories, procurement, supplier canvassing, price negotiation, shipments, and deliveries
• Supporting budgeting and finance-related administration, including expense reports, invoices, petty cash, cash advances, and liquidations
• Coordinating company events, meetings, committee initiatives, refreshments, catering, and office activities
• Facilitating the processing and renewal of business permits, certifications, and regulatory requirements
• Supporting the implementation and promotion of Pepper Money's Occupational Health and Safety Programme
• Conducting safety awareness activities, supporting OSH reporting, coordinating emergency procedures, and helping maintain a safe and well-organised workplace
• Supporting ESG, DE&I, wellbeing, risk, governance, and other business initiatives as needed

What we are looking for

We are looking for someone highly organised, proactive, and detail-oriented, with the ability to manage multiple priorities in a fast-paced office environment. You will be approachable, confident, professional, and comfortable working with colleagues, suppliers, visitors, and external partners.

The ideal candidate will have:

• Minimum of 2 years' experience in office administration
• Previous office or facilities administration experience
• Basic Occupational Safety and Health Training for Safety Officer 2, DOLE-accredited
• Strong organisational and time-management skills
• Good working knowledge of Microsoft Office, including Word, PowerPoint, and Excel
• Strong IT and typing skills
• Ability to prioritise tasks and work well under pressure
• Strong attention to detail and problem-solving skills
• Excellent interpersonal, oral, and written communication skills
• Strong relationship management and customer service focus
• Flexibility, resilience, and the ability to work independently and as part of a team

Desirable, but not required:

• Occupational First Aid and Basic Life Support Training
• Fire and Electrical Safety Training

Some of the benefits we provide are:

• Competitive salaries and bonus schemes
• Office working arrangements
• Regular training and opportunities to learn and grow
• Holiday leave plus bank holidays
• Medical insurance cover
• Life insurance cover paid by the company
• Health and wellbeing support

In return for your commitment, you'll have the chance to develop your career in a dynamic environment, working alongside top talent and an exceptional leadership team. If you want to be involved in our exciting expansion plans and have the chance to really shape and influence the way the business grows then wed love to hear from you.

We also want our people to feel a sense of belonging at Pepper Money. We are committed to meeting our Diversity, Equality and Inclusion charter, further information can be found on the Careers section on our website.