Admin Support and Document Control Officer

Your Key Responsibilities:

Administrative & Project Support

• Assist the Manager with daily management: timesheets, expense reports, team coordination.
• Organize meetings, draft minutes, and follow up on action items.
• Handle correspondence, scheduling, and general administrative tasks.
• Ensure compliance with internal procedures and document standards.

Logistics & Mobility Support

• Coordinate travel for international visitors (transport, accommodation, visas).
• Facilitate onboarding and integration of staff on-site.
• Manage local logistics: housing, vehicles, office spaces, guest house.

Document & Data Management

• Oversee internal and external project documentation: accuracy, version control, compliance.
• Maintain and update document databases for easy access.
• Conduct regular quality checks on documents.
• Contribute to progress reports and milestone tracking.

Your Profile

• Minimum 2 years of experience in administrative support / document control.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills, multitasking, and prioritization.
• Fluent in written and spoken English (French, Spanish, or Italian is a plus!).
• Valid drivers license + personal vehicle (mandatory).
• Experience in engineering or construction is a plus.
• Familiarity with document control systems (Aconex is a strong asset).