Job Description

Position: Senior Project Specialist / Engineer

1. Job Purpose

The Senior Project Specialist / Engineer is responsible for supporting project planning, scheduling, and execution tracking across high-value projects. The role ensures that project timelines are accurately developed, maintained, and monitored, providing clear visibility on progress, risks, and delays to support successful project delivery.

2. Key Roles & Responsibilities

A. Strategic Responsibilities

• Support the development and standardization of project planning and scheduling practices
• Contribute to the enhancement of project tracking, reporting, and scheduling methodologies
• Provide schedule-driven insights to support project planning and decision-making
• Ensure alignment of scheduling activities with project objectives and organizational standards

B. Operational Responsibilities

• Develop, maintain, and update detailed project schedules in coordination with project managers and stakeholders
• Monitor project progress against approved schedules and identify deviations or delays
• Perform schedule analysis, including critical path identification and impact assessment
• Support project planning activities such as resource loading and task sequencing
• Prepare and maintain progress reports, schedule updates, and performance dashboards
• Coordinate with cross-functional teams (engineering, procurement, logistics, etc.) to ensure accurate schedule inputs
• Identify scheduling risks and support the development of mitigation strategies
• Assist in change management by evaluating schedule impacts of project variations
• Ensure proper documentation, version control, and tracking of project schedules

C. People Management

• Coordinate with project team members to ensure timely updates and accurate reporting
• Provide guidance and support to junior project coordinators or planners, where applicable
• Promote effective collaboration across departments to ensure alignment with project timelines

3. Key Business Interactions

Internal: Project Managers, Engineering, Procurement, Logistics, Finance Teams
External: Clients, Consultants, Vendors (as applicable)

4. Key Performance Indicators (KPIs)

• Schedule adherence and project timeline accuracy
• Timely preparation and submission of reports
• Accuracy of schedule analysis and forecasting
• Effectiveness in identifying and mitigating schedule risks
• Quality of coordination with cross-functional teams

5. Skills, Knowledge & Competencies

Technical Competencies

• Strong understanding of project scheduling principles and methodologies
• Proficiency in scheduling tools such as Primavera P6, MS Project, or equivalent
• Sound knowledge of project lifecycle and execution processes
• Ability to perform schedule analysis (critical path, dependencies, delays)
• Experience in project reporting and performance tracking
• Basic knowledge of cost control and project controls is an advantage

Behavioral Competencies

• Strong analytical and problem-solving skills
• Attention to detail and accuracy
• Effective communication and stakeholder management
• Ability to work collaboratively in cross-functional teams
• Time management and ability to meet deadlines

6. Qualifications & Experience

Education

• Bachelor's Degree in Engineering or Project Management

Certifications

• PMP or equivalent project management certification (preferred/required based on company policy)

Experience

• Minimum 10 years of experience in project coordination, planning, or scheduling roles
• Experience working on high-value or complex projects

7. General Requirements

The employee is expected to comply with all company policies, procedures, and standards.