Chairman Office Manager

The ideal candidate will serve as the primary point of contact for internal and external stakeholders, coordinate high-level initiatives, manage sensitive information, and ensure seamless communication and efficiency within the office.

Key Responsibilities:

1. Executive Support to the Chairman

• Serve as the trusted liaison between the Chairman and internal/external stakeholders.
• Manage the Chairman's complex calendar, appointments, and travel schedules.
• Draft, proofread, and manage high-level correspondence, reports, and presentations.
• Prepare agendas, minutes, and follow-ups for Board and executive meetings.

2. Office & Team Management

• Oversee daily operations and staff within the Chairman's Office.
• Ensure confidentiality and professional handling of all sensitive and strategic information.
• Implement streamlined processes and systems to enhance office productivity.
• Coordinate closely with legal, finance, HR, and other departments on behalf of the Chairman.

3. Communication & Coordination

• Act as a gatekeeper and bridge for smooth communication flow to and from the Chairman's Office.
• Represent the Chairman's office in internal committees or strategic taskforces, if delegated.
• Organize high-level meetings, events, and engagements across business sectors of the company.

4. Strategic & Special Projects

• Assist in strategic business reviews and support execution of high-priority initiatives.
• Track progress and deadlines of action items arising from Board and Executive meetings.
• Support in due diligence, research, or documentation for key business interests or investments.

Qualifications:

• Bachelor's Degree in Business Administration, Management, or related field (Masters preferred).
• Minimum 8-12 years of experience in executive support or office management at C-suite level.
• Experience in family offices, investment groups, or diversified conglomerates is highly advantageous.
• Fluency in English is required

Key Competencies:

• High level of discretion, integrity, and professionalism.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Strategic thinking with attention to detail.
• Ability to work in a fast-paced, high-pressure environment.