Executive CEO Assistant & Office Manager

Job Title: Executive CEO Assistant & Office Manager

Location: Sherton, Cairo

Job Summary

We are looking for an experienced Executive CEO Assistant & Office Manager to provide high-level administrative and executive support to the CEO while overseeing the smooth day-to-day operations of the office. The ideal candidate will be highly organized, professional, proactive, and capable of handling confidential information and multiple priorities.

Key Responsibilities

Executive Support – CEO Office

• Manage the CEO's calendar, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, agendas, and meeting materials.
• Handle confidential correspondence and communications.
• Coordinate with internal and external stakeholders on behalf of the CEO.
• Follow up on key action items, decisions, and business priorities.
• Ensure the CEO is well-prepared for meetings and important engagements.

Office Management

• Oversee daily office operations and administrative activities.
• Manage office supplies, vendors, and service providers.
• Coordinate effectively between departments to ensure smooth workflow.
• Organize meetings, events, and internal communications.
• Maintain a professional, organized, and efficient working environment.
• Handle general administrative matters and support office requirements.

Qualifications & Requirements

• Bachelor's degree in business administration or a related field.
• 6–8 years of experience in Executive Assistant, Personal Assistant, or Office Manager roles.
• Experience in a pharmaceutical or corporate environment is preferred.
• Excellent organizational and multitasking skills.
• High level of confidentiality, professionalism, and discretion.
• Excellent communication skills in English and Arabic.
• Proactive and problem-solving mindset.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail.
• Excellent interpersonal and coordination skills.