Job Description: Legal Assistant

Job Title: Legal Assistant
Department: Legal
Reports To: Legal Manager / Legal Counsel
Location: [Insert Location]

Job Summary

The Legal Assistant provides administrative, documentation, and legal support to the legal department to ensure the efficient handling of legal matters, contracts, corporate documents, and regulatory requirements. The role assists in preparing and reviewing legal documents, maintaining records, coordinating with external lawyers and government authorities, and ensuring that company activities comply with applicable laws, regulations, and internal policies.

Key Responsibilities

1. Legal Documentation & Contract Management

• Assist in preparing, reviewing, formatting, and organizing contracts, agreements, legal notices, and other legal documents.
• Maintain an organized filing system for contracts, licenses, permits, powers of attorney, and corporate records.
• Track contract expiration dates, renewal deadlines, and important legal obligations.
• Support the review of commercial agreements and highlight issues requiring the attention of the Legal Manager.
• Ensure the confidentiality, accuracy, and proper handling of all legal documents.

2. Legal Research & Compliance

• Conduct legal research on applicable laws, regulations, and regulatory requirements.
• Assist in monitoring changes in legislation that may affect the company's operations.
• Support the legal team in ensuring compliance with applicable laws, company policies, and regulatory requirements.
• Prepare summaries of legal information and assist in drafting internal reports.
• Support internal compliance reviews and maintain relevant compliance documentation.

3. Litigation & External Legal Coordination

• Coordinate with external law firms, legal consultants, and relevant government authorities.
• Assist in preparing and organizing documents for litigation, disputes, investigations, and legal proceedings.
• Maintain records of ongoing cases, hearing dates, deadlines, and legal correspondence.
• Follow up on pending legal matters and provide updates to the Legal Manager.
• Ensure that required documents are submitted within applicable deadlines under the supervision of the legal team.

4. Corporate & Administrative Support

• Assist with preparing board resolutions, meeting minutes, authorizations, and other corporate documents.
• Support the renewal and maintenance of company licenses, registrations, and permits.
• Coordinate document notarization, legalization, certification, and submission when required.
• Maintain legal databases, registers, and electronic and physical filing systems.
• Schedule meetings, prepare correspondence, and manage the legal department's administrative activities.

5. Reporting & Internal Coordination

• Prepare periodic reports on contracts, legal cases, renewals, and pending matters.
• Coordinate with HR, Finance, Procurement, Compliance, and other departments on legal documentation and requests.
• Follow up on outstanding approvals, signatures, and supporting documents.
• Identify missing documentation and escalate potential legal or compliance risks to the Legal Manager.

Qualifications & Experience

• Bachelor's degree in Law or a related legal field.
• 1–3 years of experience in a legal assistant, legal administrator, or similar role; fresh graduates may be considered depending on business requirements.
• Basic knowledge of contract management, legal documentation, and applicable laws and regulations.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, meet deadlines, and handle confidential information.
• Good research, drafting, and document-management skills.
• Fluency in Arabic and English, where required by the company's operations.

Key Competencies

• Legal research and document preparation
• Contract administration
• Confidentiality and professional ethics
• Time management and organization
• Attention to detail
• Communication and coordination
• Problem-solving and follow-up
• Teamwork and accountability

Key Performance Indicators (KPIs)

• Accuracy and completeness of legal documentation.
• Timely processing of legal requests and correspondence.
• Compliance with filing deadlines and contract renewal dates.
• Proper maintenance and accessibility of legal records.
• Timely follow-up on pending cases and legal matters.
• Adherence to confidentiality and document-control procedures.

Working Relationships

• Legal Manager and Legal Counsel
• Human Resources
• Finance and Accounting
• Procurement and Operations
• Compliance and Internal Audit
• External Law Firms and Government Authorities