Job Openings Personal Assistant to the Group CEO

About the job Personal Assistant to the Group CEO

Job Title: Personal Assistant to the Group CEO

Job Summary

The Personal Assistant (PA) to the Group CEO provides high-level administrative, organizational, and strategic support to ensure the CEO's daily operations run efficiently. This role requires discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

  • Manage the CEO's calendar, appointments, and travel arrangements
  • Coordinate meetings, including agendas, minutes, and follow-ups
  • Act as the first point of contact between the CEO and internal/external stakeholders

2. Communication Management

  • Screen calls, emails, and correspondence, responding where appropriate
  • Draft reports, presentations, and communications on behalf of the CEO
  • Liaise with senior management, board members, and external partners

3. Administrative Duties

  • Organize and maintain confidential files and records
  • Prepare documents, briefing notes, and reports
  • Handle expense reports and basic financial tracking

4. Project & Coordination Support

  • Assist in tracking strategic initiatives and key projects
  • Coordinate across departments to ensure timely execution of tasks
  • Monitor deadlines and follow up on action items

5. Travel & Event Coordination

  • Arrange domestic and international travel, visas, and itineraries
  • Organize meetings, conferences, and corporate events

6. Confidentiality & Discretion

  • Handle sensitive information with the highest level of confidentiality
  • Exercise sound judgment in all interactions

Qualifications & Skills

Education & Experience

  • Bachelor's degree in Business Administration or related field
  • 3–7+ years of experience as an executive or personal assistant (preferably supporting senior executives)

Core Skills

  • Exceptional organizational and time-management skills
  • Strong written and verbal communication
  • High level of professionalism and discretion
  • Ability to multitask and prioritize effectively
  • Problem-solving and decision-making skills

Technical Skills

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Familiarity with scheduling and collaboration tools

Key Competencies

  • Attention to detail
  • Flexibility and adaptability
  • Proactive mindset
  • Strong interpersonal skills
  • Ability to work under pressure

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