Purchasing Operations Coordinator

Location: [Location]
Department: Procurement / Supply Chain
Employment Type: Full-time
Reports To: Purchasing Manager / Supply Chain Manager

Job Summary

We are seeking a detail-oriented and organized Purchasing Operations Coordinator to support our procurement and supply chain activities. The ideal candidate will have experience in purchasing, import and export operations, supplier coordination, and international logistics.

French-speaking candidates are preferred, particularly those with experience communicating with French-speaking suppliers, customers, or international partners.

Key Responsibilities

• Coordinate the purchasing process from purchase order creation through delivery.
• Communicate with local and international suppliers regarding orders, prices, availability, lead times, and shipping schedules.
• Prepare and follow up on purchase orders, quotations, invoices, shipping documents, and commercial documentation.
• Coordinate import and export shipments with suppliers, freight forwarders, customs brokers, and logistics providers.
• Monitor shipment status and ensure timely delivery of purchased goods.
• Verify import/export documentation, including commercial invoices, packing lists, certificates of origin, and bills of lading/air waybills.
• Follow up on customs clearance and resolve documentation or shipment issues.
• Maintain accurate purchasing and supplier records in ERP systems and Excel.
• Track inventory requirements and coordinate replenishment with relevant departments.
• Compare supplier quotations and support purchasing negotiations.
• Monitor supplier performance, delivery times, and product availability.
• Coordinate with Finance, Warehouse, Sales, and Logistics teams to ensure smooth order processing.
• Prepare purchasing and logistics reports and maintain accurate records.
• Ensure purchasing and import/export activities comply with company procedures and applicable regulations.

Requirements

• Bachelor's degree in Business Administration, Supply Chain, Logistics, International Trade, or a related field.
• 2–4 years of experience in purchasing, procurement operations, import/export, or supply chain coordination.
• Practical knowledge of international shipping and import/export procedures.
• Good understanding of purchasing documentation and international trade terms such as Incoterms.
• Strong communication and negotiation skills.
• Good command of Microsoft Excel and preferably experience with an ERP/procurement system.
• Strong organizational skills and attention to detail.
• Ability to coordinate multiple orders and shipments simultaneously.
• Fluent French is preferred; English is required.
• Ability to communicate effectively with international suppliers and logistics partners.

Preferred Qualifications

• Experience working with French-speaking suppliers or customers.
• Experience with European/African import and export markets.
• Knowledge of customs procedures and international logistics.
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar.
• Strong analytical and problem-solving skills.

Key Skills

Purchasing | Procurement | Import & Export | International Logistics | Supplier Management | Purchase Orders | Incoterms | Customs Documentation | ERP | Excel | French | English | Communication | Coordination