Personnel Specialist

Job Overview

A Personnel Specialist, also known as an HR Specialist, is critical in administering various human resources programs within an organization. They serve as the backbone of HR departments, ensuring that policies and procedures are followed, and that employee records are accurate and up-to-date. The position involves a mix of administrative and interpersonal tasks, requiring a keen eye for detail and strong communication skills. Personnel Specialists often act as a link between management and employees, handling everything from recruitment and onboarding to employee benefits and conflict resolution.

Personnel Specialist Responsibilities & Duties

• Administer employee records and maintain HR databases
• Assist in recruiting, screening, and interviewing job applicants
• Coordinate onboarding processes and orientation programs for new hires
• Manage employee benefits programs and handle open enrollment
• Prepare and process payroll, ensuring compliance with applicable laws
• Address employee queries regarding HR policies, procedures, and benefits
• Conduct exit interviews and process employee separations
• Support employee relations efforts, including conflict resolution
• Maintain compliance with federal, state, and local employment laws
• Develop and implement HR policies and procedures
• Assist in conducting performance evaluations and tracking employee progress
• Organize employee training and development programs

Personnel Specialist Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or related field
• Professional HR certification (e.g., PHR, SHRM-CP)
• Experience with HR software and databases
• Strong understanding of employment laws and regulations
• Excellent interpersonal and communication skills
• Ability to handle sensitive and confidential information with discretion
• Detail-oriented with strong organizational skills