Job Title: Administrative Assistant

Location: [Garden city ]
Job Type: [Temp Contract]

Job Summary:

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. They support managers and employees through a variety of tasks related to organization and communication, and are responsible for confidential and time-sensitive material.

Key Responsibilities:

• Perform general administrative duties including answering phones, scheduling meetings, managing calendars, and handling correspondence.

• Prepare and modify documents including reports, memos, letters, and presentations.

• Maintain electronic and physical filing systems.

• Order office supplies and maintain inventory.

• Assist in the preparation of regularly scheduled reports.

• Provide support for meetings and events including setup, logistics, and minute-taking.

• Coordinate travel arrangements and process expense reports.

• Respond to and direct incoming emails and calls appropriately.

• Greet and assist visitors in a professional manner.

Qualifications:

• High school diploma or equivalent; associate or bachelors degree preferred.

• Proven administrative or assistant experience.

• Knowledge of office management systems and procedures.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Strong written and verbal communication skills.

• Excellent time management and organizational skills.

• Ability to multi-task and prioritize work effectively.

• Discretion with confidential information.

Preferred Skills:

• Experience with office equipment (e.g., printers, scanners).

• Familiarity with project management tools or CRM software.