Pittsburgh, PA, United States

Billing Coordinator/Specialist

 Job Description:

Job Description:

The Legal Billing Coordinator plays an important role in the Finance team and reports to the Finance Manager. The Billing Coordinator is responsible for issuing accurate and timely invoices, on a monthly basis, for an assigned number of attorneys. Duties include incorporating attorney edits to monthly proformas, finalizing, and submitting invoices to clients electronically or by mail. Maintains client/ matter information in the finance system (Prolaw) such as addresses, rates, and invoice templates as necessary.

Key Responsibilities:

  • Reviews and edits monthly proformas as instructed by the Billing Attorney
  • Verifies accuracy of billing and supporting documentation, as required.
  • Generates and distributes invoices in accordance with Firm and Client guidelines.
  • Researches and responds to billing inquiries from both attorneys and clients in a timely and professional manner.
  • Maintains client rates, addresses, invoices templates, and e-billing information
  • Submits invoices by mail, email, and to third party e-billing sites via E-Billing Hub as required.
  • Assists e-billing team with setting up matters for e-billing on vendor sites
  • Coordinates appeals for rejected invoices.
  • Provides client accruals, status updates and budgets upon request.

Skills and Requirements:

  • Associates Degree with emphasis in business or accounting, or equivalent work experience preferred.
  • Prior experience with billing or other accounting functions desirable.
  • Experience in a law firm or other professional service environment a plus.
  • Demonstrated proficiency with Microsoft Office, especially Excel and Word.
  • Ability to organize and prioritize workload.
  • Excellent communication skills, both written and verbal.
  • Knowledge of electronic billing processes and procedures preferred.