Job Description:

The Legal Billing Coordinator plays an important role in the Finance team and reports to the Finance Manager. The Billing Coordinator is responsible for issuing accurate and timely invoices, on a monthly basis, for an assigned number of attorneys. Duties include incorporating attorney edits to monthly proformas, finalizing, and submitting invoices to clients electronically or by mail. Maintains client/ matter information in the finance system (Prolaw) such as addresses, rates, and invoice templates as necessary.

Key Responsibilities:

• Reviews and edits monthly proformas as instructed by the Billing Attorney
• Verifies accuracy of billing and supporting documentation, as required.
• Generates and distributes invoices in accordance with Firm and Client guidelines.
• Researches and responds to billing inquiries from both attorneys and clients in a timely and professional manner.
• Maintains client rates, addresses, invoices templates, and e-billing information
• Submits invoices by mail, email, and to third party e-billing sites via E-Billing Hub as required.
• Assists e-billing team with setting up matters for e-billing on vendor sites
• Coordinates appeals for rejected invoices.
• Provides client accruals, status updates and budgets upon request.

Skills and Requirements:

• Associates Degree with emphasis in business or accounting, or equivalent work experience preferred.
• Prior experience with billing or other accounting functions desirable.
• Experience in a law firm or other professional service environment a plus.
• Demonstrated proficiency with Microsoft Office, especially Excel and Word.
• Ability to organize and prioritize workload.
• Excellent communication skills, both written and verbal.
• Knowledge of electronic billing processes and procedures preferred.