Personal Data Protection Act (PDPA) Compliance Policy
1. Introduction Agensi Perkejaan Pride Professional Sdn Bhd ("the Company") is committed to protecting the personal data of our clients, candidates, employees, and other stakeholders in compliance with the Personal Data Protection Act 2010 ("PDPA") of Malaysia. This policy outlines our approach to collecting, processing, storing, and protecting personal data.
2. Scope This policy applies to all personal data processed by the Company in the course of our business operations, including recruitment and executive search services.
3. Definition of Personal Data Under the PDPA, "personal data" refers to any information relating to an identified or identifiable individual, such as:
- Name, Gender, Marital Status.
- Identity card/passport number
- Contact details (e.g., phone number, email address)
- Employment details (e.g., current employer, job title, salary)
- Academic qualifications
- Work experience
- Any other information that identifies or can identify an individual
4. Principles of Personal Data Protection The Company adheres to the seven principles of personal data protection as outlined in the PDPA:
4.1 General Principle: We collect, use, and process personal data only with the consent of the data subject or where otherwise permitted under the PDPA.
4.2 Notice and Choice Principle: We provide clear notice about the purpose of data collection and offer the choice to opt-in or opt-out of specific uses of personal data.
4.3 Disclosure Principle: Personal data will not be disclosed to third parties without prior consent unless required by law.
4.4 Security Principle: We implement appropriate technical and organizational measures to protect personal data from loss, misuse, unauthorized access, and alteration.
4.5 Retention Principle: Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law.
4.6 Data Integrity Principle: We ensure that personal data is accurate, complete, and up-to-date.
4.7 Access Principle: Data subjects have the right to access their personal data and request corrections if the information is inaccurate, incomplete, or outdated.
5. Collection and Use of Personal Data The Company collects personal data for purposes including but not limited to:
- Assessing candidates for job placements
- Communicating with clients and candidates
- Verifying references and employment history
- Meeting regulatory and legal obligations
6. Data Protection Measures The Company implements the following measures to safeguard personal data:
- Access Controls: Restricting access to personal data to authorized personnel only.
- Data Encryption: Encrypting sensitive data during storage and transmission.
- Employee Training: Training employees on data protection principles and practices.
7. Third-Party Data Sharing We may share personal data with:
- Potential employers or clients for job placement purposes
- Background screening providers (with consent)
- Regulatory authorities as required by law
Any third-party sharing will comply with the PDPA and require equivalent data protection standards.
8. Rights of Data Subjects Data subjects have the following rights:
- To access their personal data held by the Company
- To request corrections or updates to their personal data
- To withdraw consent for data processing
- To lodge a complaint with the Personal Data Protection Commissioner
Requests to exercise these rights can be directed to our Data Protection Officer (DPO).
9. Data Protection Officer (DPO) The Company has appointed a Data Protection Officer responsible for overseeing compliance with this policy and addressing any queries or concerns. Contact details:
Data Protection Officer
Mr. Kuan
Email: admin@pridepro.com.my
Phone: 03-7682 2000
10. Policy Review and Updates This policy is reviewed regularly or as required to ensure continued compliance with the PDPA and reflect changes in business practices.
11. Contact Information For questions or concerns regarding this policy or personal data protection, please contact us at:
Email: admin@pridepro.com.my
Phone: 03-7682 2000
Acknowledgment and Acceptance By engaging with the Company’s services, clients, candidates, and other stakeholders acknowledge and agree to the terms of this Personal Data Protection Policy.