HubSpot CRM Specialist (Remote)

Shift Schedule:

• U.S. Eastern Timezone (Night Shift in PH)

 This role requires relevant experience, so we encourage you to read the job description carefully and apply only if it aligns with your current background. At this time, the position is not open to career shifters.

Job Summary:

The HubSpot Marketing Operations Coordinator plays a key role in supporting the day-to-day operations of our client's marketing and sales. This role is focused on behind-the-scenes administrative supportcleaning and importing CRM data, assigning records, staging content, generating reports, and ensuring system consistency. The ideal candidate is detail-oriented, organized, and experienced with HubSpot.

Key Responsibilities:

• Assign HubSpot records and adjust workflows as needed due to territory shifts.
• Clean and manage data in HubSpot, ensuring duplicates, errors, and outdated information are addressed.
• Format and import Excel lists using established data hygiene practices and custom field mappings.
• Create and update dashboards and reports to support campaign analysis, pipeline tracking, and performance metrics.
• Stage emails, blog posts, landing pages, and web content based on provided copy and creative assets.
• Assist in the creation and maintenance of sales sequences and automation workflows.
• Conduct regular audits to ensure adherence to data standards and best practices.
• Collaborate with marketing and sales teams to fulfill administrative support needs.
• Document processes, naming conventions, and best practices to ensure consistency and scalability.

Additional Responsibilities:

• Attend meetings as needed and provide updates on task status and system improvements.
• Stay informed on HubSpot feature releases and recommend relevant enhancements.
• Foster positive morale and live company core values.
• Communicate professionally and respectfully. Maintain a level-headed and respectful approach with clients and internal stakeholders.
• Troubleshoot minor HubSpot issues and escalate complex problems as needed.
• Contribute to process improvement efforts related to system usage and data cleanliness.
• Support training and documentation efforts for new team members and users.
• Additional duties as assigned.

Performance Deliverables:

• Accurate and complete data imports and updates.
• Content staged and ready for publishing within agreed timelines.
• Reports delivered that align with team goals and business metrics.
• Minimal errors and rework required due to attention to detail.
• Organized, documented processes that support repeatability and scale.

Skills, Knowledge, and Expertise

• 2+ years of experience working in HubSpot or similar marketing automation/CRM platforms.
• Proficiency in Excel and working with structured data (e.g., VLOOKUP, basic formulas).
• Strong attention to detail and a passion for organizing and maintaining data accuracy.
• Familiarity with marketing workflows, lifecycle stages, and lead management processes.
• Experience creating reports and dashboards in HubSpot.
• Ability to follow processes and naming conventions with precision.
• Strong written and verbal communication skills.
• Self-motivated, organized, and comfortable working independently or as part of a team.
• Bachelors degree or equivalent experience in marketing, business operations, or a related field preferred

Why You'll Love Working with Us:

• 100% Remote Work Enjoy the flexibility of working from anywhere!
• Company-Provided Equipment We've got you covered with all the tools you need.
• Paid Leave Take time off to recharge, starting upon regularization.
• HMO Benefits Comprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.