Admin Coordinator

Our client is seeking a highly organised, hands-on Administrator to support day-to-day operations across all entities. The role requires strong administrative skills, basic accounting ability, and the confidence to liaise with tenants, suppliers, contractors, and service providers.

Key Responsibilities: 

• Provide comprehensive administrative support across all three businesses
• Manage filing systems (physical and digital)
• Handle incoming calls, emails, and correspondence
• Maintain accurate records and documentation
• Assist with diary management, meetings, and general office coordination
• Manage vehicle licensing, renewals, and related documentation
• Track vehicle service schedules, insurance, and compliance records
• Liaise with licensing departments and service providers as required
• Handle property maintenance queries from tenants
• Log, track, and follow up on maintenance requests
• Liaise with contractors and service providers to ensure timely resolution
• Coordinate access to properties where required
• Prepare and issue rental invoices
• Invoice utilities (water, electricity, etc.) where applicable
• Reconcile basic rental and utility charges
• Follow up on outstanding invoices and queries
• Liaise with developers, contractors, and professional service providers
• Assist with administrative coordination of development projects
• Track invoices, approvals, and supporting documentation
• Perform basic accounting functions including capturing invoices and expenses
• Assist with supplier payments and reconciliations
• Maintain accurate financial records for review by management or accountants

Personal Attributes:

• Previous experience in an administrative or office support role
• Exposure to property administration or accounts advantageous
• Strong organisational and multitasking skills
• Comfortable working across multiple business entities
• Good communication skills (written and verbal)
• Proficient in Microsoft Office (Excel, Word, Outlook)
• High attention to detail and ability to work independently