Procurement Administrator

Our client is recruiting for a Procurement Administrator to ensure the efficient, accurate, and compliant administration of procurement, financial, and operational support functions across retail stores, the Distribution Centre (DC), and Head Office. The role is responsible for maintaining effective administrative processes, supporting store operations, and ensuring timely coordination with internal and external stakeholders.

Key Responsibilities Include: 

• Manage and process insurance claims and incident reports.
• Liaise with all relevant parties regarding claims and related documentation.
• Prepare and submit weekly insurance reports every Monday.
• Source quotations and procure operational supplies for Stores, DC, and Head Office, including labels, pallet wrap, boxes, and other consumables.
• Create and issue purchase orders accurately and timeously.
• Pack and distribute store stationery requirements.
• Maintain and monitor stationery allocations through the system and compile allocation reports for DC.
• Load payments and provide proof of payment documentation.
• Process daily COD payments, budgets, and month-end payments.
• Complete monthly creditor reconciliations and processing.
• Assist with bank guarantees and related documentation.
• Conduct quarterly reasonability checks on credit card machine billing.
• Complete and submit all new credit application forms.
• Open new stores on Pastel and create codes according to company requirements.
• Attend weekly new store meetings.
• Coordinate store closure cancellations, including credit card machines, insurance, and security services.
• Raise invoices for tiling allowances and follow up on landlord payments.
• Credit Card Machine Administration
• Arrange ordering and cancellation of credit card machines.
• Resolve credit card machine queries, faults, and service issues.
• Perform ad hoc administrative and finance-related tasks as required by the Accountants or Finance Manager.
• Ensure compliance with company policies, procedures, and operational standards.

Personal Attributes: 

• Minimum of 2 years' experience in administration and procurement.
• Exposure to accounts payable processes will be advantageous.
• Strong Financial Acumen essential