Project Manager

Role:

Undertake project management for the Tablelands Regional Council to deliver water and wastewater capital projects. Projects involve reservoirs and sewage reticulation upgrades.  

Key Deliverables:

1. Tender documentation and contracts ready for issuance.
2. Evaluation report and tender recommendations.
3. Signed contract documents for all parties.
4. Monthly progress reports and meeting minutes.
5. Technical audit and inspection reports.
6. Request for Quotations (Generic)
7. Commissioning and testing verification reports.
8. Updated records for Councils asset management system

Responsibilities: 

Tendering and Contract Preparation

• Develop tender documentation and contracts 
• Manage the tender process, including responding to queries and RFIs during the tendering phase. Assess tenders, prepare recommendations, and draft evaluation reports
• Issue letters of success or unsuccessful to tenderers.
• Prepare contract documents for execution by the Contractor and Principal, and compile complete sets for the Contractor, Principal, and Superintendents representative.

Project Management / Superintendent Duties

• Act as Project Manager, Owners Engineer, Superintendents Representative, and Contract Administrator for the duration of the contract, up to the issue of the Certificate of Practical Completion.
• While the Defects Liability Period is excluded from this scope, the Consultant shall conduct and document a final inspection at Practical Completion, prepare a defects punch list, and ensure all as-built documentation and warranties are handed over to TRC for ongoing DLP management.
• Oversee the implementation of the Approvals Management Plan by the Contractor and ensure all necessary permits and approvals are granted before construction works commence.
• Review the Construction Environmental Management Plan (CEMP) and other project plans to ensure they address all statutory approvals and align with TRCs Environmental Checklist.
• Conduct technical auditing inspections on site, including reviewing shop drawings, concrete mix designs, and other technical documents.
• Liaise with the Contractor and Council team to approve milestones, coordinate community notifications, and address project-related queries.
• Attend monthly on-site progress meetings with the Contractor and TRC project team.
• Review and manage provisional sums/quantity items nominated in the contract.
• Assess material testing results and compliance reports, liaise with the Contractor if results do not conform to specifications.
• Attend major commissioning and testing activities to verify procedures and results.
• Coordinate decommissioning activities with the Council Project Team.
• Facilitate any required connection works to the existing water network in collaboration with the Contractor and Council Project Team.
• Coordinate asset updates in Councils asset management system.

Compliance and Safety

• Ensure the Contractor complies with all permits, approvals, and statutory requirements.
• Provide guidance on safety, environmental, and quality compliance as per TRC policies.
• The Contractor is responsible for providing any Form 16 and securing relevant building approvals.

Reporting

• Provide regular written reports to the Council on project progress, issues, risks, and recommendations.
• Maintain a comprehensive record of correspondence, site inspections, and approvals.

Qualifications / Experience:

• At least 5 years experience in a project manager role within water and/or wastewater projects
• Formal qualification in project management, mechanical engineering or construction
• Experience leading projects up to 5 - 10 million AUD.
• Good understanding on commercial, cost control and reporting requirements for project compliance, specifically contracts (design & construct)
• Ability to work with an agile team
• A commitment to safety, governance and continuous improvement
• Experience managing construction teams and multi-discipline subcontractor teams
• Excellent communication and interpersonal skills
• Experience working with and leading multicultural teams