Project Administrator

Job Title: Project Administrator Capital Projects
Location: Cairns, QLD (Hybrid once established)
Engagement: Contractor Role Competitive hourly rate + super

About Us

Proactive Projects is a Cairns-based leader in project delivery and engineering resourcing, working with Tier 1 mining operators and clients across Queensland. We specialise in providing multidisciplinary project support for infrastructure, utilities, and capital works, connecting proactive professionals to projects that make a tangible impact in their communities.
www.proactiveprojects.net

About the Role

We are seeking two proactive Project Administrators to support capital projects across the Cairns region. You'll work closely with project managers and the client services team to keep projects organised, documented, and running smoothly.

Key responsibilities include:

• Extracting and summarising information from reports and uploading documentation to AI/project management systems

• Performing accurate data entry and maintaining project records

• Providing general administrative support to project teams

• Assisting in developing and maintaining capital project systems and frameworks

• Supporting process improvements and workflow efficiency

This is a contract role offering hybrid work flexibility once you are familiar with project processes.

What Were Looking For

• Previous experience in project administration, data management, or office support (years of experience not mandatory)

• Strong organisational and attention-to-detail skills

• Familiarity with project systems, process frameworks, or software tools

• Ability to work independently and proactively support project teams

• Positive, flexible, and collaborative mindset

Why Join?

• Contribute directly to meaningful capital projects in the Cairns region

• Flexible hybrid arrangements after onboarding

• Competitive hourly rate + superannuation

• Opportunity to develop skills and build a career in project delivery with Proactive Projects