Office Administrator, Islamabad

Job Openings Office Administrator, Islamabad

JOB DESCRIPTION

Job Title: Office Administrator, Islamabad

Division: International Network

Location: Islamabad

Reports to (job title):

Country Director

JOB PURPOSE

PRINCIPAL ACCOUNTABILITIES

Office administration
To provide administrative support to the Country Director and other members of the regional team as necessary.
Ensure the smooth running of the local regional office
Establish and maintain administrative records and systems
To identify reliable local suppliers that offer value for money
To establish and monitor service contracts for IT and other systems
To manage and procure supplies of office and marketing materials for the local office
To prepare data required for (monthly) reports, as requested by Senior Managers.
To be responsible for basic book-keeping and accounts liaison with the Finance Department
To work with colleagues in global office to ensure bills and office invoices are settled in a timely manner
To handle all matters relating to postal and courier services within the office

Supporting the regional team
To work with the Schools Development Teams with the planning, organisation and implementation of local events including conferences, forums, seminars, workshops, inspection visits and ceremonies
To liaise with hotels, book venues and agree levels of service
To assist regional staff to make travel arrangements, as required.
To act as a local event manager

KNOWLEDGE, SKILLS AND EXPERIENCE

Qualifications

Essential:

Bachelors Degree from a recognised university or equivalent qualification

Desirable:

University graduate

Skills

Essential:

Awareness of the UK and international education systems
Excellent interpersonal skills
Excellent organisational and prioritisation skills
Ability to communicate effectively verbally and in writing with internal and external partners
Flexibility and problem solving skills
Good working knowledge of Microsoft Office applications, including Word, Excel and PowerPoint, high level skills with databases and a working knowledge of file management and the internet
Ability to push forward multiple tasks and priorities
Ability to work independently as well as part of a team
Positive attitude, ability to work well under pressure and use own initiative
Requires some flexibility in hours in busy times
Thoroughness with excellent attention to detail
Working in a confidential manner
Business English and Urdu language skills

Desirable:

Good knowledge of travel/culture/current affairs issues

Proofreading skills

Experience

Essential:

Previous experience of office administration

Previous experience of communicating with customers and suppliers

Desirable:

Previous experience of successful events

Previous experience in an international and/or educational institution and/or examinations board would be an advantage.

Behaviours

Taking responsibility & positive attitude

Innovator

Responsible for self-development and effective delivery of role objectives

Effective Team player

Deliver excellent customer service and quality

Adaptable/flexible and able to work under pressure

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