Candidate Privacy Notice

Prom Biocides Group – Recruitment Privacy Notice
Last updated: 18th November 2025

1. Who We Are

This notice applies to recruitment activities conducted by Prom Biocides and its group entities, including:

• Chymicus UK Limited (UK)
• Prom USA Inc (USA)
  (Additional entities may be added as our operations expand.)

2. What Personal Data We Collect

When you apply for a role with us, we collect and process personal data including:

• Name, contact details (address, email, phone number)
• CV, cover letter, application form responses
• Employment history, qualifications, references
• Interview notes and assessments
• Right to work documentation (e.g. passport, visa)
• Any other information you voluntarily provide during the recruitment process

3. How We Use Your Data

We process your personal data to:

• Assess your suitability for the role
• Communicate with you about your application
• Conduct interviews and assessments
• Verify your identity, right to work, and references
• Comply with legal and regulatory requirements

4. Lawful Basis for Processing

We process your data on the basis of:

• Our legitimate interests in recruiting suitable candidates
• Taking steps prior to entering into a contract of employment
• Compliance with legal obligations

5. Who We Share Your Data With

Your data may be shared with:

• Internal HR and hiring managers
• Group entities within Prom Biocides
• Third-party service providers (e.g. recruitment platforms, background check providers)
• Legal or regulatory authorities if required

We ensure all third parties respect your privacy and comply with applicable data protection laws.

6. International Transfers

As a global group, your data may be transferred to and processed in countries outside your home jurisdiction. We implement appropriate safeguards to protect your data in accordance with applicable data protection laws.

7. How Long We Keep Your Data

If your application is unsuccessful, we will retain your data for up to 12 months (or as required by law) to comply with legal obligations and for future recruitment opportunities. If you join us, your data will be retained in accordance with our Employee Privacy Notice.

8. Your Rights

Depending on your location, you may have rights to:

• Access your personal data
• Request correction or deletion of your data
• Object to or restrict processing
• Withdraw your application at any time
• Make a complaint to the relevant data protection authority

9. Contact Us

If you have any questions or wish to exercise your rights, please contact:

• Data Protection Officer / HR Team
• Email: privacy@prombiocides.com
• Address: Prom Biocides, Basepoint, Pine Grove, Crowborough, TN6 1DH, United Kingdom