Materials Specification & Systems Coordinator

Materials Specification & Systems Coordinator (Hybrid – Chicago or Neenah)

Location: Hybrid – Chicago, IL or Neenah, WI
Schedule: Full-time, 30–40 hours/week
Duration: 6-month contract
Start Date: December 29, 2025

Were seeking a highly organized, detail-oriented coordinator to manage product and material specifications and provide systems support for key R&D and supply chain initiatives within the personal care sector.

Key Responsibilities

• Maintain accurate product and material data in SAP PLM and EtQ systems

• Manage specification lifecycles, including initiation, updates, waivers, and claims

• Drive SKU activation workflows across departments (Packaging, Supply Chain, Finance, RGM)

• Coordinate with cross-functional teams to ensure timely and complete inputs

• Track timelines, monitor risks, and escalate issues as needed

• Provide real-time coaching and formal systems training

• Support change controls, including sample/test material management

• Collaborate on continuous improvement of specification processes

• Oversee movement, storage, and procurement of research raw materials

Who Thrives in This Role

• Detail-oriented project coordinators with excellent follow-through

• Professionals comfortable managing systems, timelines, and multiple moving parts

• Strong communicators who can lead cross-functional processes and track progress

• Early-career professionals with technical internships OR experienced contractors with system coordination background

Qualifications

Required:

• Bachelors degree or equivalent experience

• Proficiency in Microsoft Excel and strong system/computer skills

• Clear, professional communication and stakeholder management

• Ability to handle repetitive, detail-heavy tasks with accuracy

Preferred:

• Exposure to SAP PLM and/or EtQ (training available)

• Knowledge of consumer product materials, recipes, and specifications

• Experience with SKU activation, claims, or change control processes

Work Environment:

• Hybrid schedule: on-site meetings required

  • Chicago office: typically Mondays or Tuesdays

  • Neenah office: days vary depending on team schedules