Technical Project Coordinator - Beauty Retail Fit Out

Position Overview

Position: Technical Project Coordinator

Location: London Office (Holborn). In Office required, not a remote position

Schedule: Full time (Mon - Fri, 8 am to 4:30 pm)

Salary: from £35k to £45k PA

PURESEOUL is the largest Korean cosmetic specialist in the UK. We work directly with some of Koreas top beauty brands to offer an extensive range of over 2000 Skincare, makeup, hair and body products online and via our offline stores. Since 2019, we have been the go-to destination for UK K-Beauty enthusiasts online and offline, with 8K+ 5-star Trustpilot reviews!

As we continue to expand and open more offline stores, you'll play a key role in supporting the property team by overseeing the fit-out and maintenance processes for our K-Beauty stores and concessions across the UK.

Key responsibilities include ensuring all procedures are followed and adhered to according to schedules and budgets, while promoting effective communication among internal and external parties. This role will involve travelling.

Key Responsibilities

Project Planning

• Manage all stages and processes for store fit-out, from planning and design to costing, construction, and opening.
• Support initial discussions around new store openings, renovations, and fit-outs.
• Support the selection of new locations, participate in initial unit inspections, and attend relevant on-site meetings.
  
  

Project Management

• Conduct and oversee all tendering, organising quotes and timelines for review with stakeholders.
• Facilitate and manage conversations with 3rd party suppliers, including designers, joinery partners, local authorities etc, maintaining an up-to-date database of relevant contacts and industry specialists.
• Be available to travel regularly for relevant site visits during the fit-out period, including supplier visits, workshop inspections etc
• Set and control deadlines in each project stage to guarantee unobstructed progression and meet fixed opening dates
• Constantly update the CapEx tracker, Project dashboard and other related documents to ensure efficiency and progression.
• Regularly update and report to the Head of Property and the CEO about project status and timelines.
• Oversee snagging - creating a detailed follow-up plan to coordinate with relevant suppliers.
• Analyse each project after completion, highlighting process efficiency improvements and best practices, providing input on design and fit-out standards to enhance operational efficiency.
• Maintain and update the database related to all projects, including fixture drawings, DIT drawings, layouts, MNE plans etc.
  
  

Finance & Maintenance:

• Propose a Financial ROI/PDS/CapEx forecast for each project
• Keep track of all project costs and foresee possible overbudget
• Organise and schedule all project-related payments on the tracker, ensuring invoices are collected and sorted correctly.
• Manage the maintenance of existing stores to guarantee brand representation and functionality
• Partner with the facilities and retail team on store needs and maintenance planning
• Create and maintain store needs database, managing new orders from placement to delivery.
• Assist in department cost tracking and budgeting.
  
  

Perks & Benefits

• 20% employee discount across our online and offline stores
• Holiday allowance of 28 days pro rata
• Comfy and casual dress code
• Company Pension Scheme
• Opportunity for professional growth and development