Executive Virtual Assistant Systems & Automation Specialist ( Remote | LATAM Only)

Executive Virtual Assistant Systems & Automation Specialist Own and Optimize GoHighLevel + Notion Workflows (Remote | EST/CST Hours)

Summary:

Were hiring an Executive Virtual Assistant to own, build, and maintain the operational systems behind a fast-scaling U.S.-based business. This is a strategic and technical role, not a task-taker position. Youll be the primary owner of platforms like GoHighLevel (GHL), Notion, and Zapier, and will play a critical role in driving backend efficiency, automation, and documentation across the company.

If you're fluent in GHL and can confidently design, manage, and evolve complex workflowsthis is your opportunity to become indispensable to a growing business.

Why This Role is Unique:

Be the system architect behind the companys client experience and growth
Your mastery of GoHighLevel will power core automation and operational flow
Work closely with founders on high-leverage improvements
Own internal documentation, SOPs, dashboards, and process mapping
Flexible hours, fully remote, EST/CST overlap

Core Responsibilities:

• GoHighLevel Automation Ownership: Build, manage, and continuously improve workflows from intake to pipeline to client follow-up
• Notion Workspace Setup: Structure SOP libraries, internal dashboards, task boards, and team documentation
• Systems Integration: Set up and maintain integrations via Zapier or Make to connect GHL, CRMs, forms, calendars, and databases
• Data Hygiene: Clean up contacts, streamline Google Drive structure, manage CRM imports and tagging
• Process Documentation: Maintain clear and updated documentation for all systems, automations, and recurring workflows
• Internal Support: Onboard team members into tools, track process adoption, and offer troubleshooting support when needed

Qualifications & Skills:

• Advanced experience with GoHighLevel (GHL) is a must
• Proficiency in Notion, Zapier or Make, Google Workspace
• Ability to map and build automations that connect marketing, sales, and operations
• Self-starter with strong organization, documentation, and communication skills
• English fluency, both written and verbal
• Bonus: Experience in real estate, lending, consulting, or CRM-driven businesses

Work Setup:

• Remote (LATAM preferred)
• Must be available during core EST/CST hours
• Start date: Immediate

Tools Youll Use:

• GoHighLevel (GHL) primary automation engine for this business
• Notion SOPs, internal wikis, team dashboards
• Zapier / Make (Integromat) for cross-platform integrations
• Google Workspace email, sheets, folders, client data
• Slack (or other messaging tools), Calendly, and project tracking dashboards

What We Offer:

• Strategic, long-term role with growth to full-time
• High autonomy and ownership of tech stack
• Work closely with leadership to shape internal systems
• A supportive and process-driven team culture
• Remote flexibility, structure, and clarity

About Purple:

At Purple, we connect exceptional LATAM talent with U.S. companies through strategic outsourcing solutions that deliver results with integrity and excellence. Our mission is to help businesses scale without compromising on quality, while creating meaningful opportunities across borders.

Explore our culture and team:
Website: gowithpurple.com
LinkedIn: Purple Hiring
Instagram: @purplehiring
Facebook: Purple Hiring on Facebook
TikTok: @purple.hiring

Ready to design, post, and grow a brand with purpose? Apply now.