Accounting & Administrative Coordinator (Remote | LATAM Only)

Summary:

We're hiring an Accounting & Administrative Coordinator to support the daily operations of a growing restaurant and hospitality group.

This role combines accounting support, project coordination, vendor management, HR administration, and operational organization. We're looking for someone highly organized, detail-oriented, and proactive who enjoys creating structure, keeping projects moving, and helping teams operate efficiently.

You'll work closely with ownership, managers, vendors, and team members to ensure important details don't fall through the cracks while helping improve systems and processes across the organization.

What You'll Own:

• Accounting records, invoices, and vendor documentation remain organized and accurate.
• Administrative projects and operational initiatives move forward on schedule.
• Vendors, contractors, and service providers receive timely communication and follow-up.
• Team documentation, onboarding materials, and records remain organized.
• Leadership has visibility into priorities, deadlines, and outstanding tasks.

Core Responsibilities:

Accounting & Administrative Support

• Enter invoices, receipts, vendor bills, payments, and financial records.
• Support accounts payable and vendor payment tracking.
• Assist with invoice reconciliation, credits, and account discrepancies.
• Maintain organized records for accounting, payroll, HR, permits, and vendor files.
• Support bookkeeping and accounting partners with accurate and timely information.
• Track recurring expenses, subscriptions, and vendor billing schedules.

Operations & Project Coordination

• Coordinate permits, licenses, inspections, renewals, and compliance requirements.
• Schedule and follow up on repairs, maintenance, equipment servicing, and facility needs.
• Track projects from start to completion using Trello and internal systems.
• Create checklists, reminders, due dates, and follow-up processes.
• Maintain organized project documentation and operational records.

Project Coordination & Scheduling

• Schedule and coordinate project meetings.
• Track project milestones, deliverables, and deadlines.
• Monitor project progress and proactively identify potential delays.
• Follow up with internal teams to ensure commitments are met.
• Maintain accurate project records and status updates.

Vendor & Facilities Management

• Maintain vendor contact information, account records, and service schedules.
• Communicate with vendors regarding invoices, credits, deliveries, repairs, and account issues.
• Monitor recurring vendor issues and escalate when necessary.
• Assist with purchasing, ordering, and product tracking.
• Review invoices and pricing for accuracy.

HR & Team Support

• Support onboarding paperwork, employee files, and training documentation.
• Assist with employee communication, documentation, and administrative requests.
• Help coordinate onboarding, payroll-related documentation, and HR processes.
• Support managers and leadership with team communication and follow-up.
• Help create clarity and consistency across operational processes.

Systems & Organization

• Maintain Trello boards, Google Drive folders, SOPs, forms, and operational documentation.
• Organize workflows and help improve internal systems.
• Assist leadership with reporting, data organization, and operational projects.
• Continuously identify opportunities to improve efficiency and reduce operational friction.

Qualifications & Skills:

Required:

• Strong organizational skills and exceptional attention to detail.
• Comfortable working with spreadsheets, data entry, and administrative systems.
• Excellent written and verbal English communication skills.
• Strong follow-through and accountability.
• Ability to manage multiple projects and deadlines simultaneously.
• Comfortable working independently in a remote environment.
• Resourceful and proactive problem-solver.
• Professional, positive, and team-oriented mindset.

Nice to Have:

• Restaurant, hospitality, or food service experience.
• Bookkeeping, AP/AR, or accounting support experience.
• Vendor management experience.
• Permit or licensing coordination experience.
• HR onboarding or employee administration experience.
• Spanish fluency.
• Experience with QuickBooks, Restaurant365, MarginEdge, Toast, RASI, or similar platforms.

Tools & Platforms:

• Trello
• Google Workspace
• Google Sheets
• QuickBooks or similar accounting software
• Restaurant365
• MarginEdge
• Toast
• Google Drive
• HR and Payroll Platforms

Work Setup:

• Full-Time
• Remote (LATAM only)
• Hours aligned with U.S. business hours

Required Remote Setup:

• Reliable high-speed internet connection.
• Personal laptop or desktop computer.
• Quality headset for meetings and client calls.
• Dedicated workspace free from distractions and background noise.

Important Expectations:

This role requires a fully dedicated team member who can consistently follow established processes and workflows. We are looking for someone committed to long-term growth within the company and capable of maintaining a high level of accuracy, reliability, and accountability in their work.

Training and ongoing support will be provided, but consistency, ownership, and attention to detail are critical to success in this position.

About Purple:

At Purple, we connect exceptional LATAM talent with U.S. companies through strategic outsourcing solutions that deliver results with integrity and excellence. Our mission is to help businesses scale without compromising on quality, while creating meaningful opportunities across borders.

Explore our culture and team:
gowithpurple.com
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Ready to sell with purpose, clarity, and care? Apply now.