Accounts Payable Specialist

Aerospace & Defence Engineering

Burlington ON

About the Job

The Accounts Payable Specialist supports the accuracy, control, and discipline of PVLabs' purchasing and payment processes in a project and delivery-driven aerospace & defence environment.

This role is responsible for entering and maintaining payable records, processing supplier invoices, reconciling invoices against purchase orders and receipts, and reconciling vendor statements.

At PVLabs, costs are tied directly to programs, engineering work, and delivered systems. This role ensures that what is being paid for is accurate, authorized, received, and aligned with contractual and operational commitments.

**Please note that to be eligible for employment at PVLabs, you must currently be either a Canadian citizen or Permanent Resident and be eligible to obtain and maintain a Canadian Security Clearance **

About PVLabs

PVLabs builds advanced airborne imaging systems that operate where precision and reliability truly matter. Our teams design and deliver next-generation stabilized gimbals, electro-optical payloads, motion-control architectures, image-chain technologies, and laser-based subsystems used worldwide in ISR, public safety, search and rescue, government, and motion picture applications.

We work at the intersection of optics, stabilization, control, and real-time imaging—turning complex engineering into dependable airborne capability.

PVLabs operates in a complex engineering and manufacturing environment where:

• Purchases are tied to program budgets, BOMs, and engineering requirements
• Suppliers range from precision component vendors to specialized technical partners
• Payment timing and accuracy affect supplier performance and delivery timelines
• Costs must align with purchase orders, receipts, and program expectations

Key Responsibilities (4)

Accounts Payable Data Entry and System Integrity

• Enter and maintain accurate AP records in ERP and accounting systems (e.g., Genius ERP)
• Record supplier invoices with correct coding, references, and supporting documentation
• Maintain organized, traceable records of all payable transactions
• Ensure entries align with purchase orders, receipts, and approvals

Invoice Processing and Validation (3-Way Matching)

• Review and process supplier invoices using three-way matching:
  • Purchase Order (what was authorized)
  • Goods Receipt / Delivery (what was received)
  • Supplier Invoice (what is being billed)
• Validate:
  • Pricing, quantities, and terms
  • PO alignment and available balance
  • Receipt confirmation
• Ensure invoices are:
  • Accurate and complete
  • Properly coded to the correct accounts, projects, or cost centers
  • Supported by appropriate documentation
• Flag and hold invoices that do not meet validation criteria

Reconciliations and Discrepancy Resolution

• Reconcile supplier statements against internal AP records
• Investigate discrepancies such as:
  • Invoice vs. PO mismatches
  • Quantity or pricing differences
  • Missing receipts or approvals
• Coordinate with:
  • Supply Chain / Procurement
  • Operations / Receiving
• Ensure issues are resolved before payment is released

Supplier and Internal Coordination

• Respond to supplier inquiries related to invoice status and payments
• Communicate clearly with internal teams to obtain missing information or approvals
• Help maintain professional and reliable supplier relationships through accurate and timely processing

Required Qualifications

• Diploma or degree in Accounting, Finance, or Business
• 1–2 years of experience in AP, accounting support, or finance administration
  or
• Recent graduate with relevant co-op/internship experience

Required Skills and Capabilities

• Attention to Detail
• Strong accuracy in reviewing invoices, POs, and supporting documentation.
• Process Discipline
• Ability to follow structured workflows such as three-way matching and approval processes.
• Analytical Thinking
• Able to identify inconsistencies and investigate root causes.
• PVLabs develops stabilized imaging systems. To let us know you read the job profile, are detail oriented and not a bot, please use the magic word 'stabilize' when you apply.
• Systems Proficiency
• Comfortable working in ERP systems (preferably Genius ERP) and Excel.
• Communication
• Clear and professional communication with suppliers and internal stakeholders.
• Ownership and Accountability
• Takes responsibility for accuracy and completeness of work.

Preferred Experience

• Experience in a manufacturing, engineering, or aerospace environment
• Exposure to PO-driven purchasing and invoice validation
• Experience working with cross-functional teams (Supply Chain, Operations, Engineering)

About You as an Accounts Payable Specialist

At PVLabs, how we work matters as much as what we build.

We're looking for someone who is early in their career, but already understands that accuracy, consistency, and follow-through matter. You do not need years of aerospace experience—but you do need the mindset to thrive in a highly structured, detail-driven environment where small mistakes can create larger downstream problems.

You:

• Are detail-oriented and methodical, with a natural instinct to spot inconsistencies
• Take pride in getting things right the first time
• Are comfortable working with numbers, invoices, purchase orders, and financial data every day
• Like structured processes, but are also willing to ask questions when something does not look right
• Can stay organized while managing multiple priorities and deadlines
• Communicate clearly and professionally with suppliers and internal teams
• Are dependable, accountable, and follow through on what you own
• Enjoy working with cross-functional teams and understanding how finance connects to operations, supply chain, and engineering
• Want to build strong foundational skills in a role where you can grow and develop over time

This role is well-suited for someone who is starting their career and wants exposure to a complex, fast-moving business where finance is closely tied to engineering, manufacturing, and program delivery.

What's in It for You

At PVLabs, you will not just be processing invoices—you will be helping to keep programs moving.

You will work closely with Supply Chain, Operations, Manufacturing, and Engineering teams to make sure suppliers are paid accurately, purchase orders are aligned, and materials continue flowing into the business.

You will see firsthand how financial discipline supports production schedules, supplier relationships, and customer deliveries.

This role gives you the opportunity to build strong experience in:

• ERP systems and financial processes
• Purchase orders, invoice validation, and three-way matching
• Supplier communications and discrepancy resolution
• Cross-functional collaboration across finance, operations, and supply chain
• Working in a highly complex engineering and manufacturing environment

PVLabs does not leverage AI tools to screen resumes - we use real humans. We would similarly appreciate that real humans apply to our jobs and not AI bots.