Accounting Assistant (General)

Department: Accounting
Employment Type: Full-time
Work Arrangement: Office-based

Job Purpose

The Accounting Assistant supports the accounting function by assisting in daily general accounting activities, including transaction recording, account monitoring, reconciliations, and variance analysis. The role ensures the accuracy, completeness, and timeliness of financial records while maintaining compliance with internal controls and confidentiality standards.

Key Duties and Responsibilities

General Accounting and Financial Reporting

• Record, review, and monitor day-to-day accounting transactions in a timely and accurate manner.
• Maintain the assigned Chart of Accounts and ensure proper classification of balance sheet and income statement transactions.
• Perform account and departmental variance analysis and prepare monthly reports.
• Maintain reconciled Subsidiary Ledger and General Ledger accounts.
• Assist in the preparation of management and financial reports.

Employee Receivables and Cash Advance Management

• Coordinate with the Finance Manager in recording employee cash advances, liquidations, and related payment transactions.
• Reconcile employee receivable accounts every month and ensure all transactions are properly posted.
• Investigate, analyze, and resolve discrepancies in employee receivable balances.
• Maintain accurate and up-to-date ageing reports for employee receivables.

Coordination, Compliance, and Record Management

• Coordinate with the Human Resources team regarding employee- and payroll-related deductions.
• Ensure proper documentation, filing, and confidentiality of financial and employee records.
• Support compliance with internal accounting policies, procedures, and controls.

Minimum Qualifications

Education

• Bachelor's degree in accountancy or an equivalent course

Experience

• At least one (1) year of relevant accounting experience in general accounting, cost accounting, or taxation

Knowledge and Skills

• Working knowledge of accounting entries for balance sheet and income statement accounts
• Close attention to detail and strong accuracy in preparing and encoding financial information
• Proficiency in Microsoft Office applications, particularly Excel
• Exposure to computerized accounting or ERP systems
• Ability to handle confidential information with professionalism and discretion