Finance Operations Specialist

Job Summary

The Finance Operations Specialist is responsible for executing core finance operations with a strong focus on payroll administration, statutory compliance, credit and collections, and employee pay-related financial records. The role ensures finance processes are accurate, compliant, well-documented, and consistently executed to support financial control, audit readiness, and employee trust.

Key Responsibilities

Payroll & Finance Operations

• Execute end-to-end payroll processing accurately and on schedule

• Ensure compliance with Philippine labor laws, tax regulations, and statutory requirements

• Validate payroll inputs including attendance, overtime, leaves, allowances, and deductions

• Maintain payroll registers, audit trails, and internal controls

• Coordinate with the Finance Operations Manager and vendors to resolve discrepancies

• Support internal and external audits and statutory reporting

Employee Pay & Financial Records Management

• Maintain accurate employee payroll and compensation-related financial records

• Process salary adjustments, incentives, reimbursements, and final pay

• Ensure confidentiality and compliance with data privacy and financial controls

• Follow documented SOPs for payroll and finance data updates and approvals

Credit & Collections Management

• Manage accounts receivable, invoicing, and collection monitoring

• Follow up on outstanding balances and escalate delinquent accounts when needed

• Coordinate with customers and internal teams to resolve billing and payment issues

• Support month-end and year-end AR and collections reporting

Statutory, Tax & Compliance Support

• Process statutory contributions and deductions (SSS, PhilHealth, Pag-IBIG, withholding tax)

• Ensure timely remittance and accurate statutory reporting

• Stay updated on payroll and tax regulation changes

• Support compliance, audit, and reporting requirements

Stakeholder Support & Process Improvement

• Respond to payroll, credit, and finance-related inquiries

• Coordinate with HR and other departments for data accuracy

• Identify opportunities to improve finance processes, controls, and efficiency

Qualifications

Education

• Bachelors degree in Accounting, Finance, Business Administration, or related field

Experience

• 1–3 years of experience in finance operations, payroll, credit & collections, or accounting roles

• Strong knowledge of Philippine payroll, taxation, and statutory requirements

• Experience with payroll systems, finance systems, HRIS, and timekeeping tools

• Exposure to shared services or multi-entity environments is an advantage