Personal Assistant to the CEO

Industry: Insurance

Location: Malta

Basis: Full time

Remuneration: Salary + Benefits

Main Duties:

• Serve as the primary point of contact for internal and external business matters
• Manage complex and extensive diary and calendar entries, prioritizing time and resolving scheduling conflicts
• Provide comprehensive mailbox management, flagging urgent issues and drafting necessary correspondence
• Coordinate, prepare, and distribute documentation for all meetings, including Committee and Board reports
• Attend meetings as required, take minutes, and manage action item tracking and deliverables
• Assist with compliance and risk management administrative tasks
• Prepare reports, presentations, and correspondence as needed by the CEO/MD
• Maintain efficient electronic and paper-based office and filing systems
• Proactively identify and propose improvements to administrative processes

What skills do you need:

• Preferably educated to degree level (or equivalent)
• Previous experience in a similar role is strongly preferred
• Excellent interpersonal skills and proficiency in Microsoft Office are essential
• Possesses a high level of professional integrity and is proactive
• Strong organisational skills and able to prioritize a varied workloads
• Displays a positive, energetic, enthusiastic and confident attitude

Eligibility to work in the EU is a must

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