Administrative Support Officer

Industry: Food & Beverage

Location: Malta

Basis: Full time

Remuneration: Salary

Main Duties:

• Manage and coordinate schedules, calendars, and appointments
• Manage all management correspondence
• Order and manage office supplies, ensuring the smooth running of the office
• Schedule and prepare meetings, including agendas, minutes, and follow-ups
• Organize travel arrangements, accommodation, and itineraries
• Help plan and run brand events and conferences when required
• Maintain confidential records and contact lists
• Prepare reports, spreadsheets, and documentation as needed
• Process purchase requests and assist with ad hoc projects
• Provide seasonal administrative support, particularly during the Christmas period
• Welcome and assist visitors, ensuring a professional and positive environment

What skills do you need?

• Minimum of O Level education or equivalent
• Previous experience in an administrative or support role will be considered an asset
• Basic IT skills with proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time-management skills
• Good written and verbal communication skills in English
• Ability to handle sensitive information with discretion and confidentiality
• Flexible, reliable, and able to work independently as well as part of a team

Eligibility to work in the EU is a must

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