Operations & Invoicing Executive

Our client is an international haulier for transporting and forwarding to and from Malta, Europe and North Africa. They are a leading family business that has built a wealth of knowledge, experience, indispensable relationships and reliability spanning almost 50 years. They have a sizeable European network in countries such as UK, France, Benelux, Germany, Austria, Italy, Spain and Tunisia. Due to continued expansion, they are now looking to hire a Management System Coordinator.

Responsibilities:

• Ensure through the Import / Export Coordinator, that every shipment is documented and a file created to record manifests and other relevant information.
• Work within company policies and procedures.
• Receives the export files from the Traffic Coordinator and prepares all the necessary documents required to clear customs in the country of destination.
• Responsible for creating container import shipments, coordinating with the Documentation Clerk for relevant customs clearance and communicating to the Operations Coordinator where delivery is pertinent.
• Perform client invoicing duties.
• Assist in performing business operations duties.
• Provide support to the Operations team as and when required.
• Update internal operation procedures document as needed.
• Support the Operation Coordinator in managing and resolving operational issues.
• Work with the Operation Coordinator to provide excellent customer service.
• Store, file and retrieve corporate documents and reports as and when needed.
• Perform general office administrative and clerical duties.

Personal skills:

• Responsive to sudden changes and customer requirements.
• Determined and flexible due to the highly dynamic environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, Excel, and Outlook.

Requirements for this position:

• A' level standard education.
• Time management and self-organisation skills.
• Capable of working under pressure.
• Customer care skills.
• Capable to work as part of a team.
• IT knowledge.
• Good communication in Maltese, English language and preferably even Italian.
• Previous experience in basic accounts and logistics knowledge will be considered an asset.

Eligibility to work in the EU is a must

Want to see more jobs? Check out all our ACTIVE VACANCIES
Check out your net salary with Salary Calculator - Malta