Document Controller

Industry: Pharmaceutical

Location: Birkirkara, Malta

Basis: Full time

Remuneration: Salary

Main Duties:

• Manage the lifecycle of controlled documents according to GxP requirements
• Maintain inspection-ready documentation within the electronic Quality Management System
• Keep document registers, master lists, and archival systems up to date
• Ensure staff can access current approved document versions
• Administer contract circulation, review, approval, execution, and archival workflows
• Maintain accurate indexes of quality, technical, and commercial agreements
• Act as administrator for eQMS document control activities and access
• Support internal audits and regulatory inspections by retrieving records promptly
• Collaborate with and train teams on document control and QMS processes
• Maintain audit-ready documentation systems and efficiently retrieve requested inspection records
• Generate report metrics and continuously improve document processes and systems

What skills do you need?

• 3–5 years' regulated document control or quality administration experience
• Experience administering electronic document management systems or QMS platforms
• Strong IT skills, including SharePoint and Microsoft Office competency
• Strong organizational, planning, and timekeeping skills
• Excellent verbal and written communication and collaboration abilities
• Self-starter with initiative, problem-solving, and compliance focus
• Demonstrate accountability, continuous improvement, and a customer service mindset

Eligibility to work in the EU is a must

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