Collection and use of personal data

A. Purpose of processing and legal basis

Rafferty Resourcing Ltd will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

• Your consent 

• Where we have a legitimate interest

• To comply with a legal obligation that we have

• To fulfil a contractual obligation that we have with you

B. Legitimate interest

This is where Rafferty Resourcing has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where [Insert agency name] has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

• Managing our database and keeping work-seeker records up to date
• Contacting individuals to seek consent where we need it;
• Providing work-finding services, including sending candidate information to clients where they have demonstrated an interest in doing that particular type of work but not expressly consented to Rafferty Resourcing Ltd passing on their cv;
• Contacting candidates with information about similar roles that you may be interested in

C. Recipient/s of data 

Rafferty Resourcing will process your personal data and/or sensitive personal data with the following recipients:

• Manatal (CRM Provider)
• Professional/ Head Office Clients
• Audio Visual and Technology Clients

D. Statutory/contractual requirement 

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

• If we do not or cannot do all of these checks it may not be able to introduce or supply a work seeker to a client.

Data retention 

Rafferty Resourcing Ltd will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where Rafferty Resourcing Ltd has obtained your consent to process your [personal/[and] sensitive personal data/specify which personal data], we will do so in line with our retention policy. Upon expiry of that period Rafferty Resourcing Ltd will seek further consent from you. Where consent is not granted Rafferty Resourcing Ltd will cease to process your [personal data/[and] sensitive personal] data]. 

Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data Rafferty Resourcing Ltd processes on you;

• The right of access to the personal data [Insert agency name] processes on you;

• The right to rectification of your personal data;

• The right to erasure of your personal data in certain circumstances;

• The right to restrict processing of your personal data;

• The right to data portability in certain circumstances;

• The right to object to the processing of your personal data that was based on a public or legitimate interest;

• The right not to be subjected to automated decision making and profiling; and

• The right to withdraw consent at any time.

Where you have consented to Rafferty Resourcing Ltd processing your [personal data/[and]sensitive personal data] you have the right to withdraw that consent at any time by contacting Jodie Rafferty via email jodie@raffertyresourcing.com, or by writing to us Suite 4-5 Somerset House, Hussar Court, Waterlooville, PO7 7SG.

There may be circumstances where Rafferty Resourcing Ltd will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that Rafferty Resourcing Ltd processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

Automated decision-making

Rafferty Resourcing Ltd will provide meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the individual.

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Jodie Rafferty via email jodie@raffertyresourcing.com, or by writing to us Suite 4-5 Somerset House, Hussar Court, Waterlooville, PO7 7SG.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

If, during the course of a temporary assignment, the Client wishes to employ me direct, I acknowledge that Rafferty Resourcing Ltd will be entitled either to charge the client an introduction/transfer fee, or to agree an extension of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable to the Client).