Procurement Specialist

Key Responsibilities 

• Requisition/PO Creation

Day to Day operations related
1. Basis approved workflow create PR in local tool
2. Requestor will raise request over tool /workflow/mail and after due approvals will reach to buyer for adequate action
3. Send the PO Pdf copy to requestor

4. Ensure Requesters follow up with supplier for timely PO acknowledgement / delivery

5. Assure supplier understand the invoicing process (NO PO NO PAY)

Reporting Activities
6. Inflow, backlog and outflow volumes, PO failures to manage

• DN/Receipt in the system

Daily activity
1. he/she can oversee Delivery Notes (DN). GR activities performed by Requesters
3. Train end users to perform GR in the system to avoid any invoice holds due to missing GR

Reporting Activities

4. Report Inflow, backlog and outflow volumes

• Invoice Issue Resolution

Daily activity

1. Interface between Requestor and AP team for payments issue resolution

2. Review all Buyer related holds from 0 to 90 days, for indirect and for requests

3. Work with Buyer, A/P and Requester to resolve issue related PO -Invoice discrepancy
4. Cancel/Replace/and/or get a new PR issued to resolve issues such as overbooked PO, currency mismatch, quantity mismatch, tax mismatch, etc, basis required approval from Wabtec

5. Identify Root Cause & Work with Wabtec to implement corrective and preventive actions

Reporting Activities

6. Report Inflow, backlog and outflow volumes along with A/P on ageing information

• Vendor Management

Daily activity

1. Interacting with Client's, supplier to get onboarding documents as required by Client policies

1. Manage onboarded process on the VM tool , resolve issues related to onboarding

1. Support to open Tickets for supplier issues , guide supplier to complete tasks on the VMT

1. Gather documents (except Bank details) from vendors and validate that the documents are correct and fully completed

5. Call suppliers/ Requestors to follow-up on actions or resolve any query

6. Follow up with approvers for timely approvals

7. Check suppliers' contact details are accurate in supplier database

8.Keep record for Supplier documents for Database

Reporting Activities

6. Report Inflow, backlog and outflow volumes along with the A/P, accuracy, and ageing information

• Spot Buy

Daily activity

1. Acquaint with existing sourcing policy, processes and tools and ensure one hundred percent (100%) compliance

2. RFQ/Quotations, negotiations, comparative and associated documents

3. Supply suppliers with NDA prior to bids for signature (only relevant for new suppliers)

4. Work with Sourcing to help prepare RFP/RFQ and submit to suppliers

5. Work with Sourcing to collect RFP bids and Summaries bid data.

• Scope Of coverage

- Egypt /Sub Sahran Region (Guinea /Mozambique /South Africa )

- Work with site employees to support supplier engagement and supplier support in Market research

- Based in Egypt but support to cover SSA

Language Requirements:English B2

Experience: 6 months to 2 years

Work Location: Fifth Settlement (Main HQ) & Inventory Workshop in Mahmasha

Working Hours: Sunday to Thursday, 9:00 AM Till 5:00 PM

Days Off: Friday & Saturday