Executive Assistant

About Our Client:

We are recruiting for an Executive Assistant on behalf of a client company seeking a proactive individual to provide comprehensive administrative, operational, and project management support. The role requires strong organizational and communication skills to ensure the efficient functioning of their daily operations.

Job Summary:

The Executive Assistant will handle administrative, client-facing, marketing, and HR tasks, requiring exceptional organizational skills and proficiency in various software and tools.

Responsibilities:

• Administrative: Conduct research, create presentations and SOPs, draft documents, manage emails and projects, oversee onboarding/offboarding, organize files, handle travel and event planning, prepare agreements, manage schedules, and perform bookkeeping tasks.

• Client Interaction: Answer inquiries, manage payments, confirm appointments, and request documentation.

• Payroll Processing & Compliance: Managing payroll, ensuring accurate processing of payments, and maintaining compliance with payroll tax regulations" as a task.
  
  

• Marketing: Create/edit videos, send newsletters, update website content, and manage social media.

• HR & IT: Set up tools, assist with payroll, coordinate HR processes, and manage user credentials.

Qualifications:

• Executive Assistant experience.

• Strong organizational and time-management skills.

• Excellent communication skills.

• Proficiency in Microsoft Office Suite and Google Workspace.

• Familiarity with tools like CallRail, HubSpot, Teamwork, Wave is a plus.

• Experience with WordPress and social media management is a plus.

• Ability to handle confidential information and work independently.