Job Openings Payroll Specialist

About the job Payroll Specialist

Role: Payroll Specialist

On-Site:  Wakefield, MA


Salary: $25 - $30 per hour (Based on Experience)

Recruiting Heroes is looking for an experienced and highly motivated Payroll Specialist for our client, a leading Accounting firm in Wakefield, MA. 

Essential responsibilities

Prepare and process weekly and/or biweekly payrolls

Assist in data entry of new hires

Process all terminated employees and calculate manual checks

Assist with data feed to 401k provider on weekly basis

Research employee payroll inquiries in a timely manner including verifications of employment

Assist with annual merits, increases, special, and retroactive calculations

Assist with onboarding new hire information with Life Insurance provider

Upload salary changes to Life Insurance provider

Reconcile Life Insurance invoice on a monthly basis

Review expense reimbursements for adequate documentation and approval; process in payroll

Organize Payroll Storage and documentation

Extract payroll data for reporting, compliance, and metrics purposes

Review quarterly tax filings prepared by payroll vendor

Assist with PTO Allowance calculations for new hires, terms and/or new calendar year

Assist with other special projects as required


Bachelors Degree; in Accounting a plus

Two years of electronic payroll processing experience (including for remote workers)

Experience with ACA Reporting and federal, state and local taxes

Advanced MS Office skills (Word, Excel, Outlook)

Superior written, verbal, and interpersonal communication skills

Professional, organized, detail-oriented, and customer service oriented

Ability to appropriately handle confidential information and maintain confidence

Willingness to work overtime if needed

Who We Are:

Recruiting Heroes ( is an employment agency founded by a former First Responder. We are dedicated to finding amazing careers for America's Veterans and First Responders.

Recruiting Heroes LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected Veteran status.